Summary

Report type: Hard-coded

For Fijian employers to fulfil their "Employer Monthly Schedule" reporting obligations from 1 August 2019 onwards. You must use the the PGPRTAXA084A (prior to this you used PGPRTAXA084)

EMS filing due date is the last day of the following month, i.e. pays in made in July must be reported by 31 August.

PGPRTAXA084A creates a readable report file and an export file.

The export file is the one you send to FRCA.

If you want to create a readable report file and an export file, you need to:

1. Edit report settings to set Export to FRCA to "Yes", and enter the Export File Path and Export Sequence No values.
2. Edit report destination to select the File options tab | Save to file checkbox, and enter Format and Filename for the readable report file.
3. Run the report and check the readable report file.
4. Run Send and Receive to send the export file to the Export File Path location and the readable report file to the Filename location.

Setup requirements

This report requires the following configuration work to be completed before running the report

• Tax reporting category

  To ensure the correct monetary amounts are reported in the correct category, each applicable allowance must be mapped to the appropriate Tax reporting category.

• Monthly Period Tax PTDs

  PGPRTAXA084A is designed for monthly TTD periods because FRCA expects employers to submit monthly report files so period calendars must include monthly Period Tax PTDs.

• Employer IRD number or Tax ID number

  Company Settings must contain a Payroll | Tax | Tax Details tab | Employer IRD number so it can be added to the export file and used in the export file name. If the report is filtered by internal company, it will use the Details tab | Tax ID number.

Contents

The report includes the following information:

• Employee TIN
• Tax code
• Employee's start and finish dates (within reported month)
• Normal Income
• Directors' Remuneration
• Bonus/Overtime
• Redundancy
• Lump Sum
• Other one-off amount
• FNPF Deducted
• PAYE
• Social Responsibility Tax (SRT)
• Environment Climate Adaptation Levy (ECAL)

Field

Details

Period Type

Select from:

• "Q. Pay Sequence selection"
• "T. Tax PTD" (recommended)
• "Y. YTD"

  We recommend that you select "T. Tax PTD" to ensure that you report the correct values to FRCA.

Period Date Range

Options displayed depend on the Period Type value.

• "Q. Pay Sequence selection" displays "Closed Pay Sequences", and you can select multiple pay sequences.
• "T. Tax PTD" displays "Select Period Tax PTDs", and you can select one tax period.
• "Y. YTD" displays "Select Period YTDs", and you can select one YTD period.

Month End Date

Must be the end date of the month, which is the default value.

Note: The Period Date Range does not affect the Employment Start Date and Employment Finish Date values, they are determined by the Month End Date. Employment Start Date and Employment Finish Date values must be within the reported month.

Employer Branch Number

Enter your three-digit number.

Export to FRCA

Yes/No field that determines whether an export file is created.

• No - Only readable report is created.
• Yes - Enables Export... fields below. Readable report and export file are created.

Important: The report will create an export file, only if the Report Destination | File options tab | Save to file checkbox is selected.

Export File Path

Enabled when Export to FRCA = "Yes".

Enter the location that you want to send the EMS export file to.

You do not need to enter a file name because the report will automatically use the file name format specified by FRCA (see below).

Export Sequence No

Enabled when Export to FRCA = "Yes".

Enter the sequence number for the export file in this reporting period. If this report is the first file created for this period, enter "1". If it is the second file, enter "2".

Important: If you are running multiple copies of the report for the same period, every time you run the report, you must update the Export Sequence No value. If you do not update this value, and you write files to the same Export File Path, each new file will overwrite the previous file because they will have the same name.

Employee

Leave this field blank to run the report for all employees. If you want to run the report for one employee, select that employee's record.

Field

Details

Destination options tab

Send to my inbox

Click this checkbox if you want to save copies of the readable report file and the export file to your inbox.

File options tab

Save to file

You must click this checkbox if you want to create an export file that you can email to FRCA.

Format

Select a format for the readable report file.

Filename

Enter the location that you want to send the readable report file to.

If this field is blank, Exolvo sends the the readable report file to the user's Temp folder.

Export File Name

The export file uses the following naming convention:

<TIN>-<Branch Number>-<Summary Year>-<Summary Month>-<Sequence Number>.csv

For example:

• Employer TIN number = 123456789
• Branch= 099
• Summary Year = 2013
• Summary Month = 03
• Export Sequence No = 1

  Note: If Export Sequence No is blank in report settings, this part of the name defaults to 1.

These values will generate the following file name:

123456789-099-2013-03-1.csv