Summary

Manual pays are used to pay casual employees, make up termination payments, backpays or to make corrections to a previous pay. They are used when a standard pay is inappropriate.

Before you can select a manual pay from the list of open pay sequences in Transaction View, a manual pay must be opened.

A manual pay is similar to a standard pay except:

• When processing, Type is selected as 'Manual' or 'Both' to see the manual pay sequence.
• 'To-date' accumulators may require adjustment.

When opening a manual pay, you cannot see the accumulators that the pay is attached to during the opening process.

Using manual pays

A manual pay enables you to pay employees or correct any employee records that may have fallen into one of the following categories:

• An employee who has not been paid for a Pay Period that has since been closed, needs to be paid before the next period begins.
• An employee's accumulators for valid Period Types may have accrued incorrectly.
• An employee has been terminated.

Accumulator settings

Accumulators must be set correctly when you open a Manual Pay. Incorrect accumulator settings lead to further problems with financial accounting and reporting procedures.

A manual pay defaults its accumulator settings (for tax and costing etc) to those of the last pay period that has been closed or opened. Sometimes a manual pay may need to be associated with alternative accumulators.  For example, with next month's accumulators.

Use Ctrl+A to change accumulators.

Assigning a manual pay to the incorrect accumulator can have far reaching consequences on your system.

Procedure

1. Double-click the Open Manual Pay command to open the Select Periods window.
2. Highlight the Period to open.
3. Click Select.
4. View the audit log to confirm the Manual pay opening procedures were Successful.

The Manual Pay is now displayed in the list of pay sequences in the Pay Sequences window when opening Transaction View.

Confirming the status of a Pay

Click the Pay Status icon on the PayGlobal toolbar to determine the current status of a Pay Period.

• A red cross means the pay is open, but not fully processed.
• A green tick means the pay is open, and fully processed.
• A hard-drive icon means the pay has been successfully closed