Summary

You can enter leave in advance if the employee will be absent from work. After you add a planned absence to an employee's roster, PayGlobal can add the transaction to the employee's Actual details when you run Generate Non-Clocked Data. However, the transaction will be added only if the Reason that you select for the planned absence has Details (ii) | Generate actuals = 'Yes'.

Procedure

Complete this procedure in Roster view before you open Actuals for the period.

Note: PayGlobal flags the date headers for unopened Actual pays with an upper case "X", for example "Mon 2/11 (X)".

1. In the Style Toolbar, change View to Roster .
2. In Employee View, click a cell for the employee in the required day.
3. In the main menu, click Tools | Make Absence/Reason.

   The From and To fields contain the date of the required day.

4. Select a Reason for the planned absence.

   Ensure that you select the correct Reason because some are non-paying. Use a non-paying Reason if you have paid the employee for their leave in advance of their absence.

5. If the planned absence will make the employee unavailable, then Make unavailable = Yes.