Introduction

In South Australia, employees working from 19:00 to 24:00 on Christmas Eve and New Year's Eve are paid double time-and-a-half for these hours, as if they were working on a public holiday.

Important: You cannot create Holidays records for these partial public holidays because Holidays are a full day. If you did create a Holidays record for a partial public holiday, employees would not be able to apply for leave for the earlier part of that day.

You can implement partial public holidays in Time & Attendance only. Payroll and Exolvo Self Service do not cater for partial public holidays.

If you want to implement partial public holidays in Time & Attendance, you need to use an award rule qualification clause that identifies a date without reference to the year. For example, day 24 and day 31 of month 12.

Set up Allowances

Employees are paid double time-and-a-half (2.5) for their partial public holiday hours, but only the ordinary time (1.0) is included in their Ordinary Time Earnings (OTE). The extra time (1.5) is not part of the employee's OTE so it is not included in Superannuation Guarantee (SG) calculations. As a result, you need to set up a separate allowance for the extra/penalty payment.

1. Model the existing ordinary hours allowance.
2. Give the new allowance an appropriate Code and Description.
3. On the Details (i) tab, change Factor to 1.5000.
4. On the Details (iii) tab:

   Change Use in Super OTE to No because this allowance is not included in salary or wages.

   Change Use in Super salary or wages to No because this allowance is not used in SG calculations.

5. If you use an allowance group for SG calculations, ensure that it does not include this extra/penalty payment allowance.

Set up Award Rules

You need to set up or edit award rules to identify when an employee has worked on a partial public holiday, and pay them accordingly.

Important: You may need to edit many of your existing award rules and set up multiple instances of new award rules if they differ between awards.

Qualifying Clauses tab

This qualifying clause applies the award rule when the employee has worked after 19:00 on Christmas Eve.

Worked is True

and Hours worked after 19:00 is greater than 0

and Date month is between 12 and 12 is True

and Date day is between 24 and 24 is True

You would then set up a similar award rule for New Years Eve with "and Date day is between 31 and 31 is True".

Alternatively, you could create an award rule that identified Christmas Eve and New Year's Eve, but you must use brackets to group the "Date day..." clauses.

Worked is True

and Hours worked after 19:00 is greater than 0

and Date month is between 12 and 12 is True

and ( Date day is between 24 and 24 is True

or Date day is between 31 and 31 is True )

Action Clauses tab

On the Action Clauses tab the first clause pays all hours worked on that day as ordinary hours (1.0). This clause may not be necessary because you might have other award rules that already pay ordinary hours.

The second clause pays the hours worked between 19:00 and 24:00 as extra/penalty payments (1.5).

1.0000 per Hour to "001"

1.0000 per Hour between 19:00 and 24:00 to "PENALTY_1.5"

For example, if an employee worked from 16:00 to 24:00 on Christmas Eve, they would be paid 8 ordinary hours (Factor = 1.0) and 5 extra/penalty hours (Factor = 1.5). As a result, then would receive double-time-and-a-half (2.5) for the 5 partial public holiday hours.