Summary

This FNPF Contribution Schedule - PGPRSUPA315 report is to be used by Fijian employers that file their FNPF Contribution Schedules online through the FNPF Employer Portal. https://myaccount.myfnpf.com.fj/

This report generates a file that meet the requirements of the FNPF Payroll File Specification for Contribution Schedule Submission v1.0.

This report produces an export file that you submit to the Fiji National Provident Fund (FNPF), and a PayGlobal readable report that mimics the manual form available on the FNPF website.

This report automatically excludes employees with zero earnings and contributions, as inclusion of these causes the report to be rejected by FNPF.

IMPORTANT: The FNPF Contribution Schedule - PGPRSUPA315 report runs only on closed pays.

Allowance Group

You must set up and populate an allowance group called:

FNPF_GROSS

This allowance group must contain all allowances that makeup the FNPF definition of Gross Salary and Wages as per the FNPF Decree Section 4 (1)

Wages, for an employee of a period –

(a) Includes all amounts payable in money to the employee by his or her employer in respect of the period under the relevant contract of employment ignoring deductions and withholdings; and

(b) Does not include amounts payable to the employee by way of reimbursement for amounts that the employee has paid or is liable to pay, in connection with the employment.

Or more simply:

• Allowances (excluding meal & subsistence)
• Bonuses
• Commission
• Overtime

The report will use this allowance group to calculate the Monthly Gross Salary component of the report.

User-defined Field

You must set up and populate the following UDF's before you can run this report successfully.

Contents

The PGPRSUPA315 report contains the following information in the export file:

Heading

• Report Periods (Contribution month and Wages Paid month)
• Contribution Type (compulsory or voluntary)
• Organisation reference number, name & trade name
• CS Code
• Submission date
• Total contribution amount
• Total number of employees reported
• Total wages paid

Details

• Employee's FNPF Number
• Employee's Name
• Employee's TIN
• Compulsory/Voluntary Contribution Amount
• Employer Additional Contribution Amount
• Employee Additional Contribution Amount
• Total Contribution Amount
• Monthly Gross Salary
• Employee Status & date the status was in effect from
• Occupation Code (PayGlobal does not populate this field)
• Pay Frequency

Footer

• Total number of records

Settings

The following table explains the Settings tab fields:

Field

Details

Contribution Month

Allows you to specify the month in which the contributions were made.

You must select any date within the month that represents the contribution month.

Wages Month

This field is not on the Settings tab. Instead go to the Pay Sequences and Transactions tab page.

Use the Period Range field to select the MTD record that represents the Wages Month.

The report uses data from all Pay Sequences linked to the selected MTD record.

Contribution Type

Allows you to specify what type of contribution file is being submitted. Options are "Compulsory" and "Voluntary" only.

CS Code

Allow you to specify the code to distinguish a contribution schedule submitted by an Employer where the Employer submits more than one contribution schedule.

This field is mandatory and the default value to be entered is CS-01.

Employer Number

Allows you to enter the Employer Reference /Identity number provided to Employers by FNPF.

This field is mandatory

CS Due Date

Allow the user to select a date that represents the date that the contribution schedule is due. This is populated in the readable report only.

Submission Date

Allows you to select a date that represents the date the contribution schedule will be submitted to FNPF

The FNPF require the Month and Year output fields to reflect the date that the organisation submits data to the FNPF; not the date from which the transactions occurred. For example, the report could be set up to run for July, but submitted in August.

Report Destination

The report will only produce one file type at a time; i.e. the export file or the readable report - not both.

To produce the export file, in Edit Report Destination/Format you can use any of the destination options but the following criteria must be met:

1. Format must be set to "TabDelimitedFile"

   NOTE: FNPF require the file delimiter to be a "~" (Tilde). The TabDelimitedFile format is the only format option in PayGlobal that can support this delimiter.

2. Filename must be supplied and formatted as "CS_MMYYYY_OrgRefNo_CSCode.txt"; e.g. CS_012014_10300B_CS-01.txt

Where:

• CS – must all start with the letters ‘CS’
• MM – Two digit contribution month (where 01 = ‘January’, 02 = ‘February’, etc)
• YYYY – Four digit contribution year
• OrgRefNo – The Employer Reference Number administered by FNPF for the Employer
• CSCode – is the CS code administered by FNPF for the Employer. This is CS-01 by default