Overview

All businesses (employers) the interact electronically with IR require a myIR business account.

Each myIR Business account requires at least one "user" to be assigned. This can be in the role of:

• Business owner
• Business account administrator
• Other user

Regardless of the role, the "user" is a unique person that is identified via their own personal myIR account which is also linked to a RealMe identity

It is recommended that the list of users who have access to the myIR business account are regularly reviewed.

To fulfil IR and MYOB security and auditing protocols, the PayGlobal Gateway Solution, requires the "user's" PayGlobal login (User Profile record) must be linked to the "user's" myIR login for security. This linkage is achieved by completing a User Authentication Process.

Databases with multiple employers

Each user that logs into PayGlobal and is expected to submit Payday data to IR, must use a single myIR login to service ALL the employers identified within your PayGlobal database.

For example: "Bob" is part of a 5 person payroll team and the payroll team service many employers

Under the "FileUpload" method, "Bob" may have had setup like this:

For gateway you can only authenticate 1 PG login to 1 MyIR login. The options to support this are:

1. On the MyIR side, you use the Nominated person process

   Note: This is IR's recommended approach for customers with less than 10 employers in their database or where they don’t meet the definition of a ‘representative’ i.e. Payroll Bureaus

2. Use a different PayGlobal login for each company

Nominated Person Process

The IRD number referenced in Company Settings is expected to be the 'entity' responsible for the payroll team members and has the contractual relationship to the other employers to file on their behalf.

This ‘entity’ needs to be setup as the ‘nominated person’.

In the ‘nominated person’ setup you’d add this ‘entity’ as a non-individual.

Each of your payroll team members that will be expected to make submission to IR must be linked as a 'user' on this ‘entity’.

Also see

What Company 1, 2 & 3 needs to do:
https://www.ird.govt.nz/managing-my-tax/getting-someone-to-act-on-my-behalf/nominated-person/let-someone-act-on-your-behalf

What Bob then needs to do:
https://www.ird.govt.nz/managing-my-tax/getting-someone-to-act-on-my-behalf/nominated-person/get-access-to-an-account-as-a-nominated-person