Summary

The Prepare new Employees for Payday command that complements PayGlobal's Payday Filing Gateway Solution.

You can generate/send Employee Details for individual employees from the Employee record.

However if you have a high volume of employees starting employment, then you can use this tool as an alternative command to generate Employee Details for many new employees at once.

Process

It is recommended to run this command PRIOR to closing the first pay following an employee's employment start date.

Before you start

It is recommended that you create a non-security Employee Query that has the following clauses:

• Print on ems is True
• Ird number is not equal to 000000000
• Last paid is empty
  (do not use this clause if you plan to run the command after closing a pay and before sending the EI data)
• Any additional queries that helps filter the employees you want to report as "new"

Using a query helps to separate those employees that are yet to be reported as new from those that have already been reported to IR..

Running the command

1. Select an Employee query that matches above criteria or leave blank.

   Note: Any active query in Employees will automatically be selected when entering the form. This can then be de-selected if desired.

2. Supply dates for the Employee starting after and/or Employee starting before if you need to further filter the employees that will be picked up in the Employee Query or where no Employee query is set.
3. Click the Prepare button.

   PayGlobal will advise the number of employees that could and could not be prepared as well as ask whether you want to continue. The employees that could be prepared will now show in the Payday Reporting Manager Tool - Emp Todo List. Go here to send the ED data to IR