Summary

Replacement of BMS ID or Payroll IDs can be reported to the ATO via use of the Update Key Identifiers button that sits on the New Update Submission form.

Reporting BMS ID changes

In the Previous BMS ID field enter the old value that is being replaced by the BMS ID referenced in the Current BMS ID field and click OK.

A warning message indicating the submission includes a BMS ID change will be displayed.

Reporting Payroll ID changes

Before you create a new update submission, you must create a CSV file that contains both the old and new payroll IDs for each applicable employee.

Key instructions:

• The file name must begin with STPEmployeePreviousIDs and ends with a file extension of .csv.
• The file only needs two fields: PreviousEmployeeCode, EmployeeCode
• The PreviousEmployeeCode and EmployeeCode on any row must not be the same
• The file must be stored in the data directory’s Import folder.

Once the file is ready complete these steps:

1. Click the Update Key Identifiers button.

   This opens the Update Key Identifiers form.

2. Click the Import file button

   You will be taken to the company's data directory Import folder.

   You will only be shown csv fields that begin with STPEmployeePreviousIDs

3. Select the required file and click Open

   You will be returned to the Update Key Identifiers form.

   The form will show how many employees will have Previous Payroll IDs reported.

4. Click OK

   You will be returned to New Update Submission form.

   You will also be able to the employee's previous payroll ID from the import file if you have this column displayed.

    

   IMPORTANT: A Warning message will be presented if there is mismatch of employeecodes in the file compared to the list of employees as per the setting applied to the New Update Submission form .e.g "Only ...of ... employees will have their payroll ID updated. Payroll ID for employee ... (...) will not be updated. Do you wish to continue - Yes/No?

Selecting Yes sends the Update Event for all employees listed as per the settings of the New Update Submission form. But only those with matched employeecodes will have their Previous Payroll IDs reported.

Selecting No stops the process to allow you to either select a different import file or modify the setting applied to the New Update Submission form.