Summary

Use an allowance type O. Long Service Leave allowance to pay employee long service leave.

When you pay an employee long service leave, the employee's long service leave balance is debited on their Long Service tab page.

Note: If you attempt to insert a Long Service Leave transaction for an employee who does not have a Long Service Leave table defined in their Employee record, the following message appears:
"Employee is missing Long Service Table Code. Please set up in the employee form".

Fields on the Leave Details tab

Start date:

Enter the commencement date of the employee's leave, or select from the calendar.

Reduce units by:

Enter the number of hours or days of long service leave that you want to pay the employee. The unit, whether hours or days, must equal the Type of unit specified in the employee's Long Service Leave table.

This value is used to reduce the employees leave entitlement on the Long Service tab page of the employee record. If this value is greater than the employee's accrued units available, then the following warning appears:

"Units exceed the LS Units Available"

End date:

The end date is automatically populated using the Start date and Reduce units by values.

Units paid:

Defaults to the value in the Reduce units by field, and is the number of hours of days to pay from the employee's long service leave entitlement.

You can override this value if the units to be paid is different from the units to be reduced from the employee's entitlement.

Award Code:

Leave blank if the employee will be paid their leave under their default award. If you want to override the default, then select an award.

Rate Code:

Leave blank if the employee will be paid their leave at their default rate. If you want to override the default, then enter an override rate (typically ‘0’) or select a rate.

Rate:

The rate is completed automatically using the default rate code for this employee. If the Rate Code above is an override rate, then you can enter a rate amount.

Job Code:

Enabled when Edit Job Codes = 'Yes' in Modify Company Settings. If you are using Job Costing, then enter the Job Code for this transaction.

Cost Centre Code:

PayGlobal may complete the Cost Centre Code automatically, based on records in other areas of PayGlobal. See Allowance Transaction Hierarchy for more information. If the default is incorrect for this transaction, then you can change this Cost Centre Code.

Transaction Total:

This field is system generated, so leave it as 0.00 unless you want to override the transaction total. When you save the transaction, the total is calculated (Quantity * Rate * Factor) and displayed in the Drill Down View Totals column.

Recalculate:

This field is normally set to 'Yes'. If you entered an override in the Transaction Total field above, then change Recalculate to 'No'.

WAP Code:

Enabled when Company Settings | Payroll | Processing | Transactions | Edit WAP codes = Yes.

PayGlobal uses the Work Area Position Code attached to this employee. If the default is incorrect for this transaction, then you can change this WAP Code.

Tab pages

Details:

Displays the employee's long service leave balances. This information is view-only.

Text:

Use this tab page to enter transaction text that will appear next to the transaction. For further information see Adding Transaction Text.

Effective Dates:

The Begin date and End date fields on this tab page are enabled only when you are entering this allowance as a permanent transaction.

Tax overrides:

Allows you to apply a tax override to this allowance only. For more information see Transaction Entry - Taxation Overrides.

This tab page is visible when Tax override = 'Yes' in the allowance.