Summary

ACC Accredited employers can use the PGPRACC001 – Accredited Employers Export File report to submit claim data to ACC.

This report was created to meet the requirements of the following document:

Accredited Employers System – Claims Data Specification, version 15 – July 2002.

Edit Report Settings

1. Right-click the PGPRACC01 – Accredited Employers Export File report to see the menu.
2. Click Edit Report Settings.

   The Accredited Employers Export File Setup form appears.

3. Use the following table to complete the settings on the Details tab. 

   Field	Description
   Format (Char 6)	Mandatory. Type a valid format version for this file. You need to get the format version from ACC. To test the report, you can enter 1.00. This value appears in the second field in the CLAIMSDATA file header.
   Period month (Integer 2)	Mandatory. Type the reporting month. You can only enter values 1 – 12.
   Period year (Integer 4)	Mandatory. Type the reporting year. You can only enter values greater than 2000.
   Batch reference (Char 20)	Mandatory. Type the Accredited Employer’s reference number for this batch. The batch reference must contain some text values and a sender reference, such as a prefix code or short name. This value appears in the seventh field in the file header.
   Batch number (Integer 2)	The batch number appears in the nn position of the text file name that is created when the report is run. The format of the file name is: AES_xxxxxxxxx_yyyy_mm_nn.ext If you enter only one character in this field, then PayGlobal prefixes the value with a 0 to make it 2 characters. The default is 0.
   Allowances	Optional. Click the allowances pick list button to select the allowance group for ACC claim payments. PayGlobal uses the allowances in this allowance group to gather data for the SUMMARY sub-record that contains accumulated and summarised claim information (paid to date). PayGlobal can only report the Total Amount Paid to Date for this section of the report.

   Note: You should have an Allowance Group that contains allowances specific to Accident Claim payments. 

Edit Destination/
Format

1. Right-click the PGPRACC01 – Accredited Employers Export File report to see the menu.
2. Click Edit Destination/Format.
3. Click the File options tab.
4. Click the Save to file check box.
5. In the Format combo list, select either ExcelFile or ReportTextFile.
6. In the Filename field, type the text file name.

   ACC require the text file filename to use the following format:

   AES_xxxxxxxxx_yyyy_mm_nn.ext

   AES	Standard prefix for all input files.
   xxxxxxxxx	9 character Accredited Employer Number for the Accredited Employer.
   yyyy	4-digit year of the month for which the Claims Data File is being submitted.
   mm	2-digit month for which the Claims Data File is being submitted.
   nn	2-digit sequence number (e.g. 00, 01) to allow an Accredited Employer to send multiple files for a month, if required.
   ext	Extension of the file, such as txt, or xls.

   Leave the remaining fields blank.

7. Click OK.

Run the Report

1. Right-click the PGPRACC01 – Accredited Employers Export File report to see the menu.
2. Click Run selected report.

   When the report completes successfully, the following message appears.

   "Report completed.

   Generated report(s) have been sent to selected destination folder(s).

   [Date, time]: Report Executed Successfully."

3. If an unsuccessful message appears, then you need to correct the listed problems.
4. Click OK.
5. Click Close to close the View Report Groups window.
6. Navigate to Local Folders.
7. Double-click Send and Receive.

   The report is created in the …\Company Data\Temp folder.