Glossary of Terms

ABN (Australian Business Number)

Used with an Australian Company Number for Australian taxation purposes.

ACN (Australian Company Number)

Used with an Australian Business Number for Australian taxation purposes.

Add Report to a Report Group

To use an additional report, open the Report Group that you would like to add the report to and use the following procedure:

  1. Click the Edit button.
  2. Right click in the Report Group window and select Add Record.
  3. Click the pick list next to the Report Definition Code field.
  4. Select the report that you want to add.
  5. Click the Save + Close button.

The report will now be in the Report Group that you selected.

ADO (Accrued Day Off)

A term used to leave that is periodically accumulated over time.

ASCII

This is a .txt file type that is able to be read by most computer systems. It contains no formatting and is also known as a plain text file.

ATO (Australian Taxation Office)

The Australian taxation authority.

CDEP (Community Development Employment Project)

An alternative to receiving unemployment benefits. The ATO stopped applying the CDEP tax rate from 01/10/2011. You can no longer apply CDEP allowances or include them in payment summaries for the 2012-2013 tax year.

DBO (Database Object)

Commonly used in SQL databases.

DTS (Data Transformation Services)

Microsoft database tool for Extract, Transform and Load operations.

ETP (Employment Termination Payments)

In Australia, employment termination payments are generally lump sums paid to an employee on resignation. The ETP may be divided into components because each component is taxed differently.

IRD (Inland Revenue Department)

The New Zealand taxation authority

LLB (Bachelor of Laws)

A law degree.

NLX (Natural Language eXtension)

Used for building formulas in payroll rules and award rules.

NZQA (New Zealand Qualifications Authority)

The New Zealand government body responsible for the educational qualification framework.

Payday Filing (NZ)

Payday filing is the IR's latest online filing initiative for reporting your employment and payroll data.

Further reading - About NZ PayDay Filing

PAYE (Pay As You Earn)

PAYE or P.A.Y.E. is a general earnings tax used in New Zealand.

PAYG (Pay As You Go)

PAYG or P.A.Y.G. is a general earnings tax used in Australia.

PIR (Position in Range)

Used in the Human Resources module.

RDO (Rostered Day Off)

An RDO is a leave credit used to record Rostered Days Off.

RFBA (Reportable Fringe Benefit Amount)

Australia only.

Whilst employees do not pay personal income tax on the reportable fringe benefit amount, it will used for income-tested government benefits and obligations, such as:

RSS Feed (Rich Site Summary or Really Simple Syndication)

An RSS Feed can display content summaries of news, blogs or forums. To view an RSS Feed, you must use a news reader. You can set up Exolvo Self-Service to view RSS Feeds. For more information, see the Self-Service Administrator manual.

SG (Superannuation Guarantee)

Australian Taxation Office Superannuation Guarantee Scheme.

Single Touch Payroll (STP)

Overview

Single Touch Payroll (STP) is an Australian government initiative to streamline business reporting obligations of employee and payroll data.

From 1 July 2018, employers with 20 or more employees must report to the ATO information about payments to employees on a pay-by-pay basis using a standard business reporting (SBR ebMS3) platform.

The ATO refer to a distinct employer as "Payer".

The ATO define a “Payer” by unique ABN and ATO branch number.

In PayGlobal, “Payer” is also defined by unique ABN and ATO branch number. But there is no dedicated entity record. They are just fields on the Internal Company record.

  • A single “Payer” can be connected 1 or many Internal Company records.
  • A single “Internal Company” can also be connected to 1 or many Pay Periods.
  • A single “Period” can only ever be connected to one Internal Company.

When you close a pay, all the transaction tables record the Pay Sequence and the employee code. Only some transaction tables record the Pay Period code per pay sequence. None record the “Payer” per pay sequence.

Therefore, PayGlobal assumes, the Internal Company field on the Pay Period record and the ABN & ATO branch number on the Internal Company record remain unchanged once the first pay is closed and submitted to the ATO. The risk otherwise is that you end up with the incorrect headcount or incorrect YTDs for a given Payer/YTD combo. This can also be time consuming to fix.
STP Versions

PayGlobal currently supports and complies with the following versions:

  • STP 2018 v3

    The STP 2018 service is only used for Update Events (finalisations, updates and pay updates) where the linked YTD is before the tax year in which the STP v4 start date applies.

    This service was retained so that customers didn't need to complete a re mapping of their historical transaction data in order to meet the STP Phase 2 reporting requirements when reporting amendments/corrections to prior tax years.

  • STP 2020 v4

    The STP 2020 is the current service used for all submissions relating to/after the tax year in which you moved to STP Phase 2.

To help keep you STP compliant, from v4.71 onwards all PayEvents are generated using the STP Phase 2 functionality irrespective of your STP v4 Start Date and pay's payment date.

 
Excluding Employees

PayGlobal allows you to omit employees that should not be included in STP reporting. e.g.

  • Template/ghost employee records
  • Employees performing work defined as:
  • Foreign Employment Income (FEI)
  • Alienated personal services payments (PSI)

The above are only a few of the most common examples STP and/or PayGlobal does not cater for. If there is a scenario that you are unsure about whether the employee should/should not be included in STP, please contact the ATO for advice. The ATO advise how the employee is to be classified, then our Support/Professional Services teams can assist with any setup changes you may need.

How to exclude an employee from STP

Options:

  1. Change the Include in Online Tax Reporting on the employee's Contract record from "Yes" the set to "No".

    Note: Changing this field value will also impact EVERY other employee linked to the same Contract record

  2. Move the employee to a different Contract record, one that has the same settings as the existing record except for Include in Online Tax Reporting being set to 'No'
Further reading

See Single Touch Payroll Manual

Also see

STP Manager Tool - All Submissions

STP Manager Tool - Pay Events

STP Manager Tool - Finalisations

STP Manager Tool - Payer EOFY Summary

SQL (Structured Query Language)

An object oriented relational database used with PayGlobal.

Synchronisation Process
  1. Prepare data.
  2. Create synchronisation tables.
  3. Initiate the Import or Export command.
  4. Check data has synchronised correctly.
TFN (Tax File Number)

Australian tax file number.

Single Touch Payroll (STP)

Overview

Single Touch Payroll (STP) is an Australian government initiative to streamline business reporting obligations of employee and payroll data.

From 1 July 2018, employers with 20 or more employees must report to the ATO information about payments to employees on a pay-by-pay basis using a standard business reporting (SBR ebMS3) platform.

The ATO refer to a distinct employer as "Payer".

The ATO define a “Payer” by unique ABN and ATO branch number.

In PayGlobal, “Payer” is also defined by unique ABN and ATO branch number. But there is no dedicated entity record. They are just fields on the Internal Company record.

  • A single “Payer” can be connected 1 or many Internal Company records.
  • A single “Internal Company” can also be connected to 1 or many Pay Periods.
  • A single “Period” can only ever be connected to one Internal Company.

When you close a pay, all the transaction tables record the Pay Sequence and the employee code. Only some transaction tables record the Pay Period code per pay sequence. None record the “Payer” per pay sequence.

Therefore, PayGlobal assumes, the Internal Company field on the Pay Period record and the ABN & ATO branch number on the Internal Company record remain unchanged once the first pay is closed and submitted to the ATO. The risk otherwise is that you end up with the incorrect headcount or incorrect YTDs for a given Payer/YTD combo. This can also be time consuming to fix.
STP Versions

PayGlobal currently supports and complies with the following versions:

  • STP 2018 v3

    The STP 2018 service is only used for Update Events (finalisations, updates and pay updates) where the linked YTD is before the tax year in which the STP v4 start date applies.

    This service was retained so that customers didn't need to complete a re mapping of their historical transaction data in order to meet the STP Phase 2 reporting requirements when reporting amendments/corrections to prior tax years.

  • STP 2020 v4

    The STP 2020 is the current service used for all submissions relating to/after the tax year in which you moved to STP Phase 2.

To help keep you STP compliant, from v4.71 onwards all PayEvents are generated using the STP Phase 2 functionality irrespective of your STP v4 Start Date and pay's payment date.

 
Excluding Employees

PayGlobal allows you to omit employees that should not be included in STP reporting. e.g.

  • Template/ghost employee records
  • Employees performing work defined as:
  • Foreign Employment Income (FEI)
  • Alienated personal services payments (PSI)

The above are only a few of the most common examples STP and/or PayGlobal does not cater for. If there is a scenario that you are unsure about whether the employee should/should not be included in STP, please contact the ATO for advice. The ATO advise how the employee is to be classified, then our Support/Professional Services teams can assist with any setup changes you may need.

How to exclude an employee from STP

Options:

  1. Change the Include in Online Tax Reporting on the employee's Contract record from "Yes" the set to "No".

    Note: Changing this field value will also impact EVERY other employee linked to the same Contract record

  2. Move the employee to a different Contract record, one that has the same settings as the existing record except for Include in Online Tax Reporting being set to 'No'
Further reading

See Single Touch Payroll Manual

Also see

STP Manager Tool - All Submissions

STP Manager Tool - Pay Events

STP Manager Tool - Finalisations

STP Manager Tool - Payer EOFY Summary