Summary

The Internal Companies | Details tab contains data that used both internally and externally.

The 'externally' used held data such as company owner/payer identification, contact data and bank details is shared with the ATO and other agencies as required by law. Bank details are only used for Superannuation and Salary/Wage payment/reporting purposes.

The 'internally' held data is only used by you.

When you run a report with internal company filtering, the bank account and General Ledger details defined in the internal company override those in Company Settings.

Valid Addresses

Address details must meet the current Australia Post Address Presentation Standards document.

You must ensure that addresses are formatted correctly because PayGlobal does not restrict the data that you enter. However, invalid address data will generate warnings in payment summary reports.

PayGlobal uses the following guidelines for address details:

• Valid field characters are: A-Z 0-9 ( ) space & / ' " - # :
• First field character must not be a space
• Field must not contain two spaces between characters.

Valid Australian addresses have the following features:

• Address lines 1 and 3 cannot be empty.
• State cannot be “OTH - Other”.
• Country must be “Aus - Australia” or [Blank].
• Post code can be only numeric values in the range 0001 – 9998.

Valid overseas addresses have the following features:

• Address lines 1 and 3 cannot be empty.
• State must be “OTH - Other”.
• Country cannot be “Aus - Australia” or [Blank].
• Post code can be any value.

Fields

Address:

Address of the internal company. Use the first and second lines for the street address, the third line for the suburb, town or locality, and the fourth line for the city. For example:

Apartment 12, The Towers
171 Lane Court
Chatswood
Sydney

Post code:

Post code for the internal company address.

State:

Mandatory field. State for the internal company address.

Country:

Country for the internal company address.

E-mail:

E-mail address for the contact person.

Fax:

Fax number for the internal company. Use international coding conventions.

Phone:

Phone number for the internal company. Use international coding conventions, such as +61 (2) 12345678.
+61 = Country code
(2) = Area code
12345678 = Phone number

Mobile:

Mobile phone number for the contact person.

Contact name:

Person that the ATO can contact in the internal company.

Trade name:

Name that the internal company trades under.

ABN:

See "What is a Payer" on Internal Companies.

Enter the ABN number for the registered "owner" of the business this internal company represents.

Do not leave the ABN field empty, it will cause STP submissions to fail.

If the ABN exists on another Internal Company already, some synchronising and subsequent disabling of fields may be seen on save.

If an internal company is setup and accidentally has STP submissions sent against the wrong ABN/Branch combo, you will need to follow the ATO's instructions here - Reporting under an incorrect ABN or PAYG withholding branch.

General Ledger credit code:

Code used for General Ledger export (see Internal Companies - General Ledger Credit).

General Ledger clearing account:

The account that you define in the internal company overrides the account defined on the Company Settings - General Ledger tab.

EFT code:

This field allows you to direct credit employee PAYG income tax amounts to the ATO through the PGPRPRIM002 - Direct Credit Schedule or the PGPRPRIM002S - Superannuation Direct Credit Schedule. EFT Code is not mandatory, but if you leave it blank, then direct crediting will not occur at company level. If you enter a number, then PayGlobal checks it with the ATO modulus 97 check digit validation rules. The value must contain numbers only (no spaces) and be at least 11 digits long.

Bank account number:

Optional - You only need to populate this field if the bank account is different to that of the one recorded in Company Settings. If so, enter the bank account for the business this internal company represents.

DC number:

Direct Credit number (maximum 7 digits) used as a report reference.

Bank branch:

PayGlobal generates this field value based on the first six numbers of the Bank account number.

ATO branch number:

If an organisation has multiple child companies that use the same ABN, but report separately to the ATO, then the ATO will provide each of those child companies with a unique ATO branch number.

This combination of ABN/ATO Branch Number makes the child company a distinct 'payer'

The ATO Branch numbers start with 001. It is important to ensure the correct branch number is assigned to the correct Internal Company record.

If an internal company is setup and accidently has STP submissions sent against the wrong ABN/Branch combo, you will need to follow the ATO's instructions here - Reporting under an incorrect ABN or PAYG withholding branch.

FB employer type:

This field determines the capping thresholds that are applied to employees. The capping threshold is determined by the type of fringe benefit exemptions and rebates that the employer is entitled to. Select from the following options:

• None (default) - If FB employer type = "None", then employees in the internal company cannot add fringe benefits.
• PBI - PBI (not hospitals) or health promotion charity
• HOSP - Public and non-profit hospitals and public ambulance services
• REB - Rebatable employers.

Override annual cap test:

Used only for fringe benefit split calculation. Enabled when FB employer type = PBI, HOSP or REB. You can use this Yes/No field to override the Employees | Fringe Benefit tab | Ignore PBI annual cap test until value.

• No (default) - PayGlobal sets the Ignore PBI annual cap test until field to "Null" and disables it.
• Yes - You can use the Ignore PBI annual cap test until field to 'turn off’ the annual cap test for a pay period or consecutive pay periods. You would normally turn off this test for employees who started employment part way through the FBT year and want to use their annual exempt benefit for the remaining pay periods.

Super intermediary employer ID (Australia):

The identifier used by the Clearing House/Intermediary for the Employer. The Intermediary employer ID will be contained in the SuperStream data files.

Account name:

Your company bank account name, for inclusion in the Superannuation Contribution export file for some Clearing Houses.

STP start date:

This field controlled when Payers could commence using the ATO’s STP services before Phase 2 (v4) was introduced.

The date allowed cannot be before 01/07/2017 (i.e. 2017/18 tax year).

STP Start date v4:

This field controls when Payers were to start using the ATO’s STP 2020 v4 service.

The date allowed here cannot be before 01/01/2022 (i.e. 21/22 tax year).

Once you upgrade to v4.71 all PayEvent submissions will use the ATO’s STP 2020 v4 service.

Update Events (finalisations, updates and pay updates) will still be STP version dependant, i.e. those where the linked YTD is before the YTD year in which the STP v4 start date applies will use the STP 2018 (v3) service. This was retained so that customers didn't need to complete a re mapping of their historical transaction data in order to meet the STP Phase 2 reporting requirements when reporting amendments/corrections to prior tax years.

Registered for seasonal workers:

This field should only be set to 'Yes' if the payer linked to this internal company record is an ATO registered Seasonal Worker Programme employer.

When set to yes, this field controls the tax rate applied to your seasonal worker employees (i.e. employee's with a tax code of 'SWP')

Registered for working holiday makers:

This field should only be set to 'Yes' if the payer linked to this internal company record is an ATO registered Working Holiday Maker employer.

When set to yes, this field controls the tax rate applied to your seasonal worker employees (i.e. employee's with a tax code of 'W').

Get SID:

Provides an SID (Software Identifier) to send to the ATO to validate the companys' payroll data submissions are coming from an authorised software service provider.

Note: Providing an SID only needs to be done once per payer (as defined by the ABN and Branch number)

STP Intermediary:

If an intermediary organisation is submitting Single Touch Payroll pay and finalisation data on behalf of this internal company, then select the intermediary that will be carrying out this action.

IMPORTANT: Only complete the linking of these two entities if the Intermediary is a Tax Agent. Intermediaries who are Economic Groups are not supported as Intermediaries for STP v2 2017.

STP payer signatory:

If an intermediary organisation is submitting Single Touch Payroll pay and finalisation data on behalf of this internal company, then the contents of this field will represent the internal company contact who has authorised the intermediary to submit the data.