Summary

Hourly transactions are paid using an allowance type H. Hourly.

This type of allowance is the used for recording allowances based on an hourly amount, for example ordinary or overtime hours. It impacts on the employee's:

• Accumulators tab, such as career and company hours.
• Annual leave and sick leave tabs, in the fields Total hours paid and Gross qualifying hours.
• Rates such as W and X.

Paying is usually Yes for this allowance in the Details (i) tab.

Fields on the Details tab

Quantity:

Enter the number of hours to be paid. This is the only field on this form that must be entered. If this transaction uses the default values set for this employee in their payroll record you can finish the transaction by pressing Page Down followed by Enter, without entering any further information.

Job Code:

The job code field will only be populated if your system has been set up to use Time and Attendance Job Codes for this employee (see Company Settings - Transactions). If not, this field will be disabled.

Cost Centre Code:

The cost centre code will be populated automatically by the system depending on records entered in other areas of PayGlobal. See Allowance Transaction Hierarchy for more information. You can change this cost centre if the default is incorrect for this transaction.

Position Code:

The position code will be used if your system has been set up to link positions for this employee (see Company Settings - Transactions). If not, this field will be disabled.

Award Code:

Leave this field blank if you are paying the employee’s default award rate. Enter or select an award in this field only if you are overriding the employee’s default award. Awards are attached to an employee and can be changed permanently in the Employees | Payroll tab and are created as records in Payroll | Awards.

Rate Code:

If a rate is associated with this allowance from the Details (i) tab, then this will display automatically. Otherwise, select a rate from the pick list, leave blank to use the system derived rate amount, or enter an override rate code (typically '0') to enter a rate amount into the Rate field below.

Rate:

This value will be automatically populated based on either the Rate Code above, or the Rate Amount entered in other areas of PayGlobal. See Allowance Transaction Hierarchy for more information.  If the Rate Code is an override (typically '0'), this field will become editable and you can manually enter a rate amount.

Factor:

The Factor is a multiplier that when combined with a Quantity and Rate gives the Transaction total.  This value will be automatically populated based on other records in PayGlobal. See Allowance Transaction Hierarchy for more information.

Transaction date:

The Transaction start and end dates will default to the Period start and Period end dates that this transaction belongs to. If your organisation requires reporting analysis by entry date, enter the current date of the transaction. Otherwise leave the field unchanged.

Number of periods:

This field is only available for the Allowance Calculation Method B, and represents the number of periods to go back and take an average from.

Transaction total:

This field is system generated unless you choose to override the total. Typically you would leave this field unchanged at 0.00. When you save the transaction, the total (Quantity * Rate * Factor) is displayed in the Totals column of the Drill Down view.

Recalculate:

The default for this field is Yes. Enter No only where you have manually entered an override amount in the Transaction total  field.