Summary

Two system-defined allowance codes are required for leave credits to be updated in the employee record:

• Type V - Leave credit paid

  Type V allowances pay an employee and reduce their balance based on the factors set within the allowance and the attached leave credit code(s) to a leave credit balance.

• Type Y - Leave credit accrued

  Type Y allowances add to a Leave Credit balance based on the factors set within the allowance and the attached leave credit code(s).

Leave Credits

The two allowance codes, one of Type Y and one of Type V are attached to a leave credit on the Leave Credit - Allowances tab.

The leave credit is then attached to the Leave Credit table - Leave Credits tab.

A leave credit table is assigned to an employee in the Employees | Add or Edit | Payroll | Leave | Leave tab.

Details tab

Note: A payroll transaction of this type can only be used when a leave credit table has been attached to an employee record.

The Details tab also displays leave credit information for the employee, such as rates, balance available and leave credit code. This information is view-only.

Complete the following fields:

Quantity:

Enter the quantity of hours/days, which make up the employee's leave credits pay. The unit, whether hours or days, must equal the Unit specified in the attached leave credit table. This value is used to reduce the leave credit liability for this employee on the Employees - Leave Credits tab.

Award Code:

Leave the award code field blank if the employee will be paid their leave credits under their default award. If you want to override the default, select an award.

Rate Code:

The employees default for the rate attached to this leave credit will come through on processing. To override this rate, select the rate code that the employee will be paid their leave credits at.

Rate:

This field will populate automatically when the pay is processed based on the rate code above. If Rate Code = ‘0’, enter the rate the leave will be paid at.

Factor:

This is the rate multiplier. Ordinary time has a factor of 1, overtime may be entered as 1.5 to pay time and a half. Usually this field is left at the default of 1.0

Transaction start date:

Enter the actual commencement date for the employee's leave, or select from the calendar.

Transaction end date:

Enter the actual end date for the employee's leave, or select from the calendar.

Cost Centre Code:

The cost centre code will be populated automatically by the system depending on records entered in other areas of PayGlobal. See Allowance Transaction Hierarchy for more information. You can change this cost centre if the default is incorrect for this transaction.

Transaction Total:

This field is normally system generated. Unless you are overriding the Transaction Total, leave this field blank.

Recalculate:

This is normally set to Yes. If an override is entered in Transaction Total then this must be set to No.