Summary

Long service leave transactions should be paid using the allowance type 'O. Long Service Leave'.

Long service leave is a transaction type that pays an employee their wages from leave that has accrued. These accruals are managed automatically by the settings defined in the Long Service tab of an employee record.

The Transaction Entry long service leave form has four tabs:

Leave Details:

Use the fields on this form to specify the long service leave transaction details. See below for more information.

Details:

Displays long service leave information for the employee.

• Outstanding rate.
• Outstanding days.
• Current hours/period.
• Current entitlement.
• Advance rate.
• Last holiday.

  This information is view-only.

Text:

Use this tab to enter transaction text that will appear next to the transaction. For further information see Adding Transaction Text.

Effective Dates:

The Begin date and End date fields on this tab are enabled only when you are entering this allowance as a permanent transaction.

Note: If the employee does not have a long service leave table defined in employee details, PayGlobal displays the following message:
"Employee is missing Long Service Table Code. Please set up in the employee form".

Fields on the Leave Details tab

Start date:

Enter the actual commencement date for the employee's leave, or select from the calendar.

Reduce units by:

Enter the quantity of hours/days, which make up the employee's long service leave pay. If the amount entered here is greater than their entitlement accrued, a warning will appear.

End date:

This value should populate automatically based on the Leave Start date and Reduce units by values. If not, enter a leave end date or select from the calendar.

Units paid:

This field will default the value of units to pay the employee from the value in the Reduce units by field.

This field is used to determine the final transaction total and is not usually altered unless you need to pay more or less than the entitlement is reduced, i.e. Units reduced by.

Award Code:

Leave the award code field blank if the employee will be paid their leave under their default award. If you want to override the default, select an award.

Rate Code:

Leave the rate code field blank if the employee will be paid their Leave at their default rate. If you want to override the default enter ‘0’ or select a rate.

Rate:

This field will populate automatically based on the default rate code for this employee. If Rate Code was entered as ‘0’, enter the rate the leave will be paid at.

Cost Centre Code:

The cost centre code will be populated automatically by the system depending on records entered in other areas of PayGlobal. See Allowance Transaction Hierarchy for more information. You can change this cost centre if the default is incorrect for this transaction.

Transaction Total:

This field is normally system generated. Unless you are overriding the transaction total, leave this field blank.

Recalculate:

This is normally set to Yes. If an override is entered in Transaction Total then this must be set to No.