Summary

Sick leave transactions are paid using allowance types S.Sick Leave and S.Special Leave.

Sick leave is a transaction type that pays an employee their wages from sick leave that has accrued. These accruals are managed automatically by the settings defined in the sick leave table attached to the employee, and updated on the sick leave tab. If the employee does not have a sick leave table defined in the Employees entity, an error message is displayed.

Generally only one allowance code is required to cover all instances of sick leave, although multiple sick type allowances can be added to record variations of sick payments made, such as 'Sick without Certificate', 'Sick with Certificate' and 'Bereavement'. Different reason codes can also be used with the one sick allowance code used to represent the method of payment.

A sick leave allowance should not be set up as a permanent transaction.

Fields on the Sick Leave Details tab of the Transaction Entry - Dates

Leave start date:

Enter the actual commencement date for the employee's sick leave, or select from the calendar.

Units reduced by:

Enter the quantity of hours/days, which make up the employee's sick leave pay. The unit whether hours or days must equal the Type of unit specified in the attached sick leave table. If the amount entered is greater than the entitlement accrued, a warning will appear.

Leave end date:

This field should be automatically populated based on the Leave start date  and Units reduced by  field values. If not, enter a leave end date or select from the calendar.

Weeks absent:

Enter weeks absent if applicable.

Units to be paid:

Defaults to the value in the Units reduced by field.

This field is used to determine the final transaction total and is not usually altered unless you need to pay more or less than the entitlement is reduced in Units reduced by.

Rate Information

Award Code:

Leave blank if paying the employee under their default award. Alternatively to override the default, select an award.

Rate Code:

Leave blank if paying the employee their default rate. Alternatively, enter '0' to specify a rate override, or 1-9 for rates as defined in the award tables.

Rate:

Enter a value if '0' was entered in Rate Code otherwise leave blank to pay the default rate. This field is used to determine the final transaction total.

Factor:

The factor is a multiplier that when combined with a quantity and rate gives the transaction total. This value will be automatically populated based on other records in PayGlobal. See Allowance Transaction Hierarchy for more information.

Reason Code:

Select a valid reason for recording a condition being applied to the payment, such as 'NDCE' for 'No Doctors Certificate'.

This can also be used to manage a maximum number of Hours/Days to be paid on the value defined in the reason code. The warning for exceeding the Maximum is presented in the Audit Log after processing only.

Cost Centre Code:

The cost centre code will be populated automatically by the system depending on records entered in other areas of PayGlobal. See Allowance Transaction Hierarchy for more information. You can change this Cost Centre if the default is incorrect for this transaction.

Transaction total:

This field is normally system generated. Unless you are overriding the transaction total, leave this field blank.

Recalculate:

This is normally set to Yes. If an override is entered in Transaction total then this must be set to No.