Summary

The Period Calendars Creation Tool allows you to quickly and easily set up a complete period calendar for a taxation year.

Fields

Period:

Displays a list of the Period codes currently set up in the database, such as "W" (Weekly) or "M" (Monthly). If no Period codes exist or if you want to set up a new Period, then you can enter a code value, such as "F" (Fortnightly).

Description:

If you selected an existing Period code, then this field displays the description for that Period, such as "Weekly" or "Monthly". If you entered a new Period code value, then this field is enabled and you can enter an appropriate description, such as "Fortnightly".

Frequency:

If you selected an existing Period code, then this field displays the frequency for that Period, such as "Weekly" or "Monthly". If you entered a new Period code value, then this field is enabled and you can select the appropriate frequency:

• Weekly
• Fortnightly
• 4 Weekly
• Bi-Monthly
• Monthly.

Payment date is:

Determines when the Payment date occurs relative to the Period dates:

• After Period End Date (default)
• After Period Start Date

  Note: In Australian and UK databases, the Payment date determines the taxation rules for the pay sequence. In Fiji and NZ databases, PayGlobal uses the Period End date to determine taxation rules for the pay sequence.

Days:

Determines how many days after the Period Start Date or End Date the Payment date occurs. You can enter positive or negative values. The Period Start Date and the Period End Date are treated as Day 0.

Default value is 0 (zero), which is the Period End Date.

Examples:

Weekly pay with End date = 07/04/2010, Payment date is = “After Period End Date" and "Days" = -2. Resultant Payment date for Period created is 05/04/2010.

Monthly pay with End date = 30/04/2010, Payment date is = “After Period Start Date" and "Days" = 14. Resultant Payment date for Period created is 15/04/2010.

If date on weekend:

• Pay Before (default) - If the payment date is on a weekend, then change it to the preceding Friday.
• Pay On - If the payment date is on a weekend, then do not change it.
• Pay After - If the payment date is on a weekend, then change it to the following Monday.

Start date of first PTD:

Enter the start date of the first PTD. The tool displays the full date range for the set of PTDs, such as 1/07/2010 - 30/06/2011.

If you have historical details, then use the Find History and Roll Calendar buttons to ensure that no gaps occur between calendars. For example, if the previous weekly Period Calendar finished on 27/03/2011, then the start date of the first PTD in the next weekly Period Calendar would be 28/03/2011.

Start period number:

If you were creating a new calendar, then you would enter 1. However, if you were setting up a calendar part-way through the year, then you would enter the appropriate value. The tool displays the maximum number of pay periods that can be created in this tax year.

Number of periods required:

Enter the appropriate number of periods based on the Frequency value. For example, if you were setting up a weekly Period PTD, then you would enter 52 or 53. The tool displays the last period end date.

Note: If required, you can change the Start period number to start part-way through the year or the Number of periods required to stop part-way through the year.

Number of tax periods in year:

Number of tax periods is country-specific.

• New Zealand: 12 or 24
• Australia/Fiji: 1, 4, 12, 24, 26 or 52
• United Kingdom: 12

Start date of tax PTD:

Australia and Fiji only. If you are setting up unusual tax PTDs, you can enter the start date of the first tax PTD.

Start date of MTD

Default value is the first day of the first month in the tax year, such as 01/04/2010 or 01/07/2010. Normally, you would never change this value and if you do, a confirmation message appears.

• If you click "Yes", then Start date of MTD keeps your edited value.
• If you click "No", then Start date of MTD returns to the default value.

Start date of financial YTD:

Start date of the financial year is company-specific, and it defaults to the following values:

• New Zealand/Australia/United Kingdom: 1/04/2010
• Fiji: 1/01/2010

Start date of super PTD:

Start date of the first superannuation PTD is usually the same as the YTD.

User Defined PTDs

You can create up to four user-defined PTDs with the following period frequencies:

• Weekly
• Fortnightly
• Bi-monthly
• 4-Weekly
• Monthly
• 2 Monthly
• Quarterly
• Half Yearly
• Yearly.