Tasks

Before attempting to submit data to IR for Payday Filing, you MUST complete the following list of tasks

IMPORTANT: A working knowledge of network protocols and security are required. Therefore we recommend having these tasks completed by an MYOB PayGlobal Professional Services Consultant in conjunction with your organisation's own IT administrators.

1. Make sure all action items from your PayDay Filing Readiness assessment are completed.
2. Install the MYOB SSL Certificate
3. Open outbound secure port.
4. Check settings on Proxy Servers (if proxy servers are used)

   PayGlobal supports standard outbound proxy server but does not currently support a proxy that requires application level authentication.

   Given the requirement of client-side certificates, then the outbound proxy server must support this and may require additional configuration in line with your organisation's network standards.

5. Set browser access method (not applicable to PayGlobal Online Services customers)
6. Set Payday Filing start date on Company Settings - Payroll tab - Tax
7. Enable on-line tax reporting
8. Link a holiday group to company settings to help identify filing due dates
9. Give required users access to the Payday Manager Tool.
10. Authenticate PayGlobal user to IR

Tasks 1 to 6 can be done prior to enabling the Payday Filing Gateway solution.

Tasks 7 & 8 are post upgrade enabling the Payday Filing Gateway solution tasks.

Before Enabling Gateway Solution

Before enabling the Payday Filing Gateway solution, it is recommended that Close Pay procedures are completed on ALL pays prior to upgrading – especially those that were reopened via Rollback and the pay had already been reported via FileUpload.

This will ensure that the Payday Filing Gateway solution will work successfully for all pays closed after upgrading to this version.

The impact of leaving a rolled back pay that has already been filed with IR open and then using Gateway to file the pay after closing it post upgrade is that the data will just be incorrectly appended (i.e. double-up the pay data) to the data already on file at IR rather than replacing it. For this scenario you will need to make corrections via myIR and then use the “Discharge” feature in the Payday Manager Tool to prevent accidental sending of this pay to IR.

If the rolled-back pay has not already been reported to IR then you can use Gateway to file it.

Browser access method

Some processes for Payday filing require PayGlobal to access the internet so that you can be taken directly to an IR or MYOB website address.

PayGlobal needs to know whether or not you want it to be able to automatically open a browser.

This option is controlled by a switch in the HR.ini file under a new heading of [Application Environment Settings]

To set the browser access method:

1. Allow PayGlobal to automatically open a browser to enable login to myIR - the RestrictedEnvironment setting is missing or else is set to 0.
2. Disallow PayGlobal from automatically opening a browser (PayGlobal will instead provide the IR login web address in a copyable format for the user to use in a manual fashion) - the RestrictedEnvironment setting must be set to 1.

User Access

Every “User profile” must be unique to an individual person.

Shared logins are no longer permissible due to the way IR manages business account permissions.

PayGlobal uses the "User Profile" to manage the authentication process.

If the user profile isn’t found to be authorised, they need to complete the User Authorisation process, which involves logging into myIR with own personal IR login and potentially be forced to validate that myIR with their REAL Me identity too.