Overview

The Gateway solution allows you to report "NEW" employee details as soon as an employee record has been added to your PayGlobal database.

Key Points

• Each employee is reported as unique submission
• Employees with an IRD number of ‘000 000 000’ will fail to send.

  Each new employee must be reported to IR using their own unique IRD number as this prevents issues with data matching duplication of employment records on the IR side.

• PayGlobal does not consolidate employees by their IRD number, therefore if an employee has multiple employee codes for the same employer you will have to report changes on this employment relationship via direct entry in myIR.
• Employee Details do not automatically get created when you close a pay.

  Sending of new employee details to IR needs to become part of your organisation's onboarding process OR as part of the pre-close pay process.

• Employee phone numbers WILL NOT be reported for Gateway at this time.

  IR’s Gateway service requires structured phone numbers. PayGlobal currently only supports non-structured/free format phone numbers

  If the employee only has phone numbers as the contact details (i.e. no email or postal address), then the postal address will be reported as just “NZL”.

Check new employee data

1. Go to Employees
2. Click View Queries
3. Create a new query or activate an existing query that has the following clauses:

• Print on EMS is True; and
• Last paid is empty; and
• Termination date is empty

1. Check the Employee Details have the correct data

• Add any missing items such as unique IRD number or at least one form of contact (Postal address, Phone number or an email address)
• Fix any incorrect items such as Tax Code.

1. Save changes

Send new employee data

1. Go to Employees
2. Open the Employee record
3. Right-click the View Employee's form
4. Click the option Report New Employment to IR

   This menu option is only active for employees where Print on EMS field is set to Yes.

   Once you've clicked this option PayGlobal returns a message indicating whether the employee details could and have been submitted to IR.

   Further tracking of this submission can now be monitored via the Payday Reporting Manager Tool

5. Repeat steps 2-4 for all other new employees that are not currently shown in myIR.

To send a number of new Employees in bulk, you can use the "Prepare new Employees for Payday" command