Overview

The All employment items tab page (purposely abbreviated as All emp items) is where you see a list of every employment detail reporting obligation stored in the PayGlobal database for the selected time of period.

Reporting obligations displayed respects Security Queries on the Employee entity of the User’s Security Profile.

It is a view only list.

Sending Employee Details (ED) data to IR via Gateway is currently done directly from the Employee record.

Grouping and ordering

You can change the order of records displayed by clicking a column header.

You can position of a column by clicking and dragging the column header the position you want.

You cannot group the columns on this form

Filtering

The list of reporting obligations displayed is filtered to show obligations with payment dates within a period of time calculated using the user selected duration and the current date.

This duration can be set by the user from:

• the View menu under Settings
• the hyperlink at the bottom of the tab

The default duration is one month.

Columns

Magnify glass icon

Click the magnify glass icon or double-click on any row to view the full details of the data sent to IR including the submission history.

Description

This references the employee's name, code and type of obligation, i.e. New, Departing or Update

e.g. Buller, Wendy Jane (Empl: 1000)(new)

Employee IRD#

Show the IRD number of the person whom the ED data was generated for.

Having this column helps to identify all ED data that has been sent for a single person - whether that because a person has/had multiple employee records or multiple attempts have been made to send a particular set of ED data to IR.

Company

Displays the description of the company linked to the obligation.

If the obligation comes from a pay with no internal company, then the Description of the company in Company Settings is displayed.

If the obligation comes from a pay with an internal company, then the Description of the related Internal Company record.

Employer IRD #

Displays the IRD number of the Company

Ordering data by this column will make it easier to cross-reference what is held MyIR

Creation Date

The date the ED Data was generated/sent to IR

Completion Date

A completion date will appear when the obligation status changes to Submitted.

(Obligation) Status

Reflects the current obligation status

Latest Submission Status

Reflects the current submission status

Attempts

Reflects the number of times a submission was created in relation to this obligation. For example, if a submission failed for any reason then each retry/resend increments the submission count.

Last Actioned By

Records the User Profile code of the last user to send, resend or excuse a submission.