Summary

The Details (i) tab records where and when an incident occurred and any time that was lost as a result.

Incident analysis

By categorising each incident record into location, department and incident category, you can analyse the ratio of minor to serious incidents, develop a trend analysis and produce reports to monitor your workplace incidents.

Fields

Code:

Make sure that your coding convention clearly identifies incidents. For example, I09.001.1003:

• I = Incident
• 09 = 2009
• 001 = Annual Incident Counter
• 1003 = Employee code.

Date of incident:

The date the incident occurred.

Time of incident:

The time the incident occurred.

Lost time:

Yes/No field that indicates whether company time was lost as a result of the incident.

Hours lost:

Enabled when Lost time = Yes. The number of hours lost as a result of the incident.

Location of incident:

Where the incident occurred.

Physical location:

Free-text field that enables you to type the specific location where the incident occurred.

Department of incident:

A defined area within a location, such as Bakery or Accounts.

Reported to:

The name of the company employee that the incident was reported to.

Incident Category Code:

The severity of the incident.

These codes are set up in Incident Categories.

Reported date:

The date that the incident was reported. This date must be equal to or less than today's date.

Form completed by:

Name of the person who completed or signed the Incident Register entry. This may not necessarily be the same person entering the information in PayGlobal.