Summary

Labour Optimisation is about effective staffing. It is about having:

• The right people
• With the right competencies
• At the right place
• At the right time

Budgeting and Rostering/Daily View work hand in hand to form a Labour Optimisation tool. While Rosters set the actual hours that employees are expected to work, the Budgeting component works out the required wages for each hour in the day according to last year's figures. You can then easily see, for each work area (known as Budget Centres) how much staffing resource (or wages allocation) is needed at a particular time. Using the Budgeting component helps you in working out rosters as you use historical data to predict the highs and lows of business activity. Each day has a wages budget based on sales from the previous year. Adjustments may have been made for known contingencies. Labour optimisation is gained by instantly identifying areas of over and underspend. If there is a special event coming up, you can use data from similar events to predict staffing requirements and costs.

Functions

The Budgeting component helps you to:

• Compare an allocated wages budget from head office to the current roster cost, thus identifying areas of over and underspend
• Establish benchmarks
• Perform 'What If' scenarios to better allocate staffing resource
• Update the T&A roster with changes made in Budgeting.

Using Budgeting

For example, the person making up the roster can easily see that on the first Monday in December from 9 a.m. - 10 a.m., the allocated wages budget (based on historical data) means that they have $25 to spend in wages. How they allocate this, is their decision (e.g. one person with some money left over to transfer to a busier time, one person for one hour, one person for 30 minutes, two people, but transfer one to another department where catchup work may be required).