Summary

Use an allowance type S. Sick Leave allowance to pay employee sick leave.

When you pay an employee sick leave, the employee's sick leave balance is debited on their Sick Leave tab page.

Note: If you attempt to insert a sick leave transaction for an employee who does not have a sick leave table defined in their Employee record, the following message appears:
"Employee is missing Sick Leave Table Code. Please set up in the employee form".

You require only one sick leave allowance to cover all instances of sick leave. However, you can add multiple sick type allowances to record variations of sick payments, such as "Sick without Certificate", "Sick with Certificate" and "Bereavement". Alternatively, you can use different reason codes with the one sick leave allowance.

Fields on the Sick Leave Detail tab - Dates

Leave start date:

Enter the commencement date of the employee's sick leave, or select from the calendar.

Units reduced by:

Enter the number of hours or days of sick leave that you want to pay the employee. The unit, whether hours or days, must equal the Type of unit specified in the employee's sick leave table.

This value is used to reduce the employees leave entitlement on the Sick Leave tab page of the employee record. If this value is greater than the employee's accrued units available, then the following warning appears:

"Allocation is more than current entitlement"

Leave end date:

The leave end date is automatically populated using the Leave start date and Units reduced by field values.

Weeks absent:

The Weeks absent field is only available when the allowance is set-up Paying set to 'No' and Show Weeks Absent flag is set to 'Yes'.

The value to be recorded in this field should represent the number of weeks (or portion thereof) that the employee is absent from work.

The value in this field will be used in Leave Without Pay (LWOP) calculations.

When you process the pay and not value was supplied, PayGlobal will automatically calculate a value for you by counting the calendar days between the transaction’s Leave Start Date and Leave End Date (inclusive of both dates) and divide by 7. A Warning will be included in the process pay “detail” audit log to advise you that this has been done.

If you require a “Weeks Absent” value that is based on ‘work profile’, this will need to be added manually at this time.

Absence start date (NZ):

Only available when the allowance is non-paying and its Show Weeks Absent flag is set to Yes. This date represents the day on which the absence from work originally started. If the employee's absence is ongoing from an earlier period this date will be before the period start.

Units to be paid:

Defaults to the value in the Units reduced by field, and is the number of hours or days to pay from the employee's sick leave entitlement.

You can override this value if the units to be paid is different from the units to be reduced from the employee's entitlement.

WAP Code:

Enabled when Company Settings | Payroll | Processing | Transactions | Edit WAP codes = Yes.

PayGlobal uses the Work Area Position Code attached to this employee. If the default is incorrect for this transaction, then you can change this WAP Code.

Rate Information

Award Code:

Leave blank if the employee will be paid their leave under their default award. If you want to override the default, then select an award.

Rate Code:

Leave blank if the employee will be paid their leave at their default rate. If you want to override the default, then enter an override rate (typically '0') or select a rate.

Rate:

The rate is completed automatically using the default rate code for this employee. If the Rate Code above is an override rate, then you can enter a rate amount.

Factor:

PayGlobal uses the factor as a multiplier to calculate the Transaction total (Quantity * Rate * Factor). For example:

• Ordinary time factor = 1
• Time and a half factor = 1.5
• Double time factor = 2

PayGlobal completes the Factor automatically using records in other areas of PayGlobal. See Allowance Transaction Hierarchy for more information.

Reason Code:

Select a reason for the payment, such as "NDCE - No Doctors Certificate".

You can use reason codes in award rules to track absenteeism. For example, when an employee has four occurrences of "Sick Leave paid without a medical certificate" during the sick leave anniversary year, award rules can be configured to generate a warning in the processing audit log.

Job Code:

Enabled when Edit Job Codes = 'Yes' in Modify Company Settings. If you are using Job Costing, then enter the Job Code for this transaction.

Cost Centre Code:

PayGlobal may complete the Cost Centre Code automatically, based on records in other areas of PayGlobal. See Allowance Transaction Hierarchy for more information. If the default is incorrect for this transaction, then you can change this Cost Centre Code.

Transaction Total:

This field is system generated, so leave it as 0.00 unless you want to override the transaction total. When you save the transaction, the total is calculated (Quantity * Rate * Factor) and displayed in the Drill Down View Totals column.

Recalculate:

This field is normally set to 'Yes'. If you entered an override in the Transaction Total field above, then change Recalculate to 'No'.