Summary

If you set up an Allowance Type R. Salary allowance, PayGlobal can automatically generate salary transactions for all salaried employees who have the following Employees - Payments tab values:

• Payment type = "Salaried"
• Auto-pay = "Yes".

  Important: Payroll rules are the most efficient way of creating salary payments because payments are automatically reduced when the pay contains leave transactions. R-type salary allowances do not automatically reduce the pay in this situation. If you are using payroll rules to create salary payments, use an Allowance Type - H. Hourly allowance to pay employees.

Manually entering a salary allowance

You should always add new employees before you open the next pay period. If you enter a new salaried employee after the pay is opened, then you have to manually enter their salary payment.

Details tab

To enter an Allowance Type R. Salary payment manually, select the salary allowance and complete the following fields:

Quantity:

PayGlobal will automatically calculate the number of hours the employee is paid based on the transaction start and end dates, and the employee's profiled hours. However, if you use rates with effective dates, the number of hours the employee is paid is based on the transaction start and end dates, and the effective dates in the Employee Rates record.

Note: You can override the system-calculated Quantity value by entering the value you require. However, if you enter a value, set Recalculate to "No" to ensure that pay processing does not override your Quantity value for employees who are starting or terminating in this pay.

Job Code:

If you use Job Costing, enter the Job Code for this transaction. This field is enabled when Edit Job Codes = "Yes" in Company Settings.

Cost Centre Code:

PayGlobal may complete this field automatically. See Allowance Transaction Hierarchy for more information. If the default value is incorrect, you can enter the Cost Centre Code you require.

Rate Code:

This value is dependant on the employee's Periods - Details tab | Hourly salaried default rate setting and the existence of a Rates record that has Rate calculation = "D. Standard Default Hourly Rate".

• If Hourly salaried default rate = "Yes" and a standard default hourly rate record exists, PayGlobal uses that Rates record and disables this field.
• If Hourly salaried default rate = "No", PayGlobal enters the rate in the current active Employee Rates record and this field is enabled.

Rate:

This value in entered automatically based on the Rate Code or the Allowance Transaction Hierarchy. If the Rate Code is an override rate (Rate calculation = "A. Override Rate"), you can manually enter a Rate value.

Factor:

This value is derived from the Allowances record. It is used to calculate the Transaction total (Quantity * Rate * Factor). For example:

• Ordinary time factor = 1
• Time and a half factor = 1.5
• Double time factor = 2

Transaction start date:

The period start date or an effective transaction start date. For example, if an employee is starting employment in this pay, their Transaction start date will be their employment Start date.

Transaction end date:

The period end date or an effective transaction end date. For example, if an employee is being terminated in this pay, their Transaction end date will be their Termination date.

Transaction total:

Automatically calculated value (Quantity * Rate * Factor).

Note: You can override the calculated Transaction total by entering the value you require. However, if you enter a value, set Recalculate to "No" to ensure that pay processing does not override your Transaction total value for employees who are starting or terminating in this pay.

When you save the transaction, the total is calculated and displayed in the Drill Down View Totals column.

Recalculate:

This field is normally"Yes". If you entered a value in the Quantity or Transaction total fields, change Recalculate to "No".

Weeks Absent (NZ):

R.Salary type allowances are expected to always be paying allowances. Therefore this field would only be visible when the allowance has Paying set to 'No' and Show Weeks Absent flag is set to 'Yes'.

Please check your setting are correct and further details about the behaviour of this field see Transaction Entry - Hourly

Absence start date (NZ):

R.Salary type allowances are expected to always be paying allowances. Therefore this field would only be visible when the allowance has Paying set to 'No' and Show Weeks Absent flag is set to 'Yes'.

Please check your setting are correct and further details about the behaviour of this field see Transaction Entry - Hourly

WAP Code:

Enabled when Company Settings - Transactions | Edit WAP codes = "Yes". PayGlobal uses the Work Area Position Code attached to this employee. If the default is incorrect for this transaction, you can change the WAP Code value.