Summary

The Payments tab contains relevant information about how an employee’s payment is handled after PayGlobal has processed it.

Fields

Payment Type:

Salaried - Employees are paid automatically each pay period by the amount set by their default Rate Code (unless overridden). The allowance that is used to pay a salaried employee is a Type R - Salary allowance.

Waged - Employees are paid in the following ways:

• Manually using Standard Transactions.
• Manually using Permanent transactions.
• Importing Time and Attendance payments.
• Synchronised from a spreadsheet.

For the manual entries, noted above, the employee is paid the amount set by their default Rate Code (unless overridden). This amount is treated as an hourly amount, which in turn is multiplied by the Quantity.

Payment method:

An employee's nett pay, after disbursements, can be directed to a specified default bank account, or paid by cash or cheque.

Round payments:

This option applies only when the Payment method is set to Cash. The rounding is based on the parameters set in Company Settings | Currency.

Auto-pay:

Auto-pay means PayGlobal will automatically calculate and add certain payroll transactions upon opening a pay.

It is recommended Auto-pay be set to Yes for all salaried employees and all permanent waged employees.

Salaried

• Auto-pay 'Yes'

  An employee’s salaried amount will appear in Standard Transactions. This field is generally set to 'Yes' for salaried staff.

• Auto-pay 'No'

  The payment for an employee will appear only when an attempt is made to enter the first Standard transaction for the employee.

Waged

• Auto-pay 'Yes'

  An employee's waged amount will appear in Standard Transactions only when a period is opened. In such instances, this only occurs when the payments are triggered by entries contained in Permanent transactions.

• Auto-pay 'No'

  The payment will appear only when an attempt is made to enter the first Standard transaction for the employee.

Auto-pay suppress date:

Setting an Auto-pay suppress date means you can stop PayGlobal from automatically adding transactions to pays for a period of time.

After setting a date, PayGlobal stops creating the auto-payment transactions until you open a pay with a pay period end date that is greater than or equal to the Auto-pay suppress date.

Additionally, you cannot manually add any transactions for the employee during the suppression period. A warning message appears if you try; for example the following information appears in the audit log:

4 Employee 1090 Buller, Wendy has an autopay suppress date in effect until 16/04/2012

Cash amount:

An employee can receive a fixed amount in cash although the Payment Method may be Direct Credit or Cheque. The Cash amount is paid before the Direct Credit or Cheque amount.

Last overpayment:

This field is updated by PayGlobal with the amount of overpayment generated by rounding.

Generate payslip:

Set this field to 'No' if you do not want to generate payslips for an employee. This setting is generally used for salaried employees whose payments do not alter from one pay period to another.

Monday - Sunday:

Enter the contracted or expected working hours per day in a week. This is important when using specific functions in PayGlobal, where:

• Leave accrual calculation methods are using the employee's profiled hours. For example, if an employee uses the Weekly Rostered accrual method, then changing their profiled hours recalculates their outstanding leave units.
• Allowance code calculation methods are using the employee's profiled hours.
• Deduction code calculation methods are using the employee's profiled hours.
• Termination payments need to know what the profiled hours are for further calculations to be derived.
• Calculating Standard daily rates and Standard weekly rates.
• Reporting depends on the profiled hours for further information.

In the case of full-time and part-time employees this is typically static and should be entered. In the case of casual employees, you can enter only values that are indicative of their average hours worked in a week.

By entering these values, PayGlobal can calculate the Total hours and Non-zero days as seen immediately below the hours just entered.

Note: The Monday-Sunday fields will be disabled for editing if the employee is enabled for fully featured workforce management integration. The employee's working hours per week are sourced from workforce management.