Summary

Use Manual pays to pay employees outside of a Standard pay, or to make corrections to a previous pay.

For example:

• An employee was not paid in the Standard pay that is now closed. Open a Manual pay to pay the employee and make sure that the accumulators match those of the Standard pay.
• To make a payment that will be taxed at a different rate to the employee's standard pay.

  When you enter a tax override for a payment, the tax override applies to the entire pay.

• To correct a previous Standard pay. You can also use this process to correct costing if an employee's payment was costed to the wrong cost centre.
• To reverse a pay that was paid in an incorrect Financial period.

  After you reverse the pay, you can pay it in the correct Financial period.

• To pay an employee's termination pay.
• To pay back pays.

Manual Pays

Opening a Manual pay does not generate:

• Permanent transactions
• Salary units (from an R. Salary type allowance)
• Annual leave transactions for casual employees (employees who have an annual leave table with Annual leave pay employee type = Casual).

Manual Pay accumulators

When you open a Manual pay, by default the accumulators are set to match those of the last Standard pay opened. If there is currently no Standard pay open, then the Manual pay accumulators will default to those of the last closed Standard pay.

• To check the accumulator settings, in the main menu, click Insert | Sequence Header, or press Ctrl+A.
• To change an incorrect accumulator, click the pick-list button and select the correct code.

If you change a Manual Pay's accumulators to a period for which you have already run reports, then you must rerun the reports to include this Manual Pay.

If you change the accumulators to a period for which the tax returns have been filed, then you must send an adjustment to the tax department.

Processing a Manual Pay

When you use the Process Pay command from the PayGlobal tree, the Process Pay form appears. The Type field enables you to select the pay type to process: Standard, Manual or Both. Ensure that you select either 'Manual' or 'Both', or the Manual pay will be excluded from the list of pay sequences to process.

Open a Manual Pay in Transaction View

1. Open a Manual Pay.
2. Open Transaction View.

   The Pay Sequences window appears, which lists current pay sequences — including closed pays.

3. Click the checkbox for the pay sequence that you want to open.

   Check the following:

   Description: Whether the pay is Standard or Manual. Manual pays are ticked by default in the Manual Pay column.

   Pay Period Code:  If you have multiple pay periods, then ensure that you select the pay for the required period code.

   Closed: The checkbox is ticked if the pay period was successfully closed.

4. Click OK.

If you want to change pay sequences, then press Ctrl+B to open the Pay Sequences window again.