Summary

Current legislation dictates that all employees are entitled to four weeks annual leave.

Some employees in your organisation may be entitled to additional leave, above the mandatory requirement.

The Extra Week Outstanding Entitlement tab within the Employees entity is where any outstanding annual leave and entitlements are maintained for the employee during the extra week of annual leave, additional to the mandatory four weeks required by law.

Fields

Rate:

(Annual leave year 1 - 12)

The rate at which outstanding leave is to be paid for that year. This is usually a percentage of the gross earnings during the annual leave period.

Outstanding:

(Annual leave year 1 - 12)

The total units outstanding at the end of each annual leave period.

Used:

(Annual leave year 1 - 12)

Any leave units used during the annual leave period.

PL:

Indicates that the employee has taken parental leave in the annual leave year. When calculating annual leave for an employee on parental leave, the average earnings are taken. This means that the pay rate is likely to be different to the standard rate as displayed on the employee's Rates tab. This field can be updated manually. PayGlobal uses this information when calculating the correct rate to use when paying Annual Leave.

Hierarchy

Normally if an employee has outstanding annual leave, PayGlobal will reduce this balance before using the Extra week outstanding balance on the condition they are both in the same annual leave year.

For example, if an employee has values in both:

• Annual leave outstanding for year 1 and 2
• Extra week outstanding for year 1 and 2

The order that the system debits the outstanding balance is:

1. Annual leave outstanding year 2
2. Extra week outstanding year 2
3. Annual leave outstanding year 1
4. Extra week outstanding year 1