Summary

The Extra Week tab page in the Employees entity provides an area to record a semi separate leave scheme to the normal one by isolating out the first four weeks (displayed in the Annual Leave tab page) versus the Extra week (in this tab page).

To set up the Extra week scheme for the employee, select the annual leave table attached to the employee in the Leave tab page, and select Extra week scheme = Yes on the Annual Leave - Extra Week tab page.

Fields

Extra Week:

Select Yes to enable leave - annual leave Extra week for the employee. This enables other fields on this tab page, and displays values in the Extra Week Outstanding Entitlement tab page.

Gross qualifying ($):

The total of all gross qualifying earnings contributing to annual leave calculations in the employee's current annual leave - (Extra week) period.

Gross qualifying hours:

The total hours paid to an employee, which have contributed to the Gross qualifying ($) earnings field above.

Gross earnings accrued ($):

The monetary total of annual leave continuing to accrue for this employee during the term of the current annual leave (Extra week) period. The value will calculate differently depending on what is selected for the Payout all accrued rule field in the attached Annual Leave Table - Rules tab.

If Payout all accrued rule is 'Percentage Gross', then the percentage of gross value entered in the attached Annual Leave Table - Extra Week tab is used:

Gross qualifying ($) * Entitlement (percentage of gross) / 100

If Payout all accrued rule is 'Accrued Units', then the rate or rule specified in the Rules tab is used:

Total accrued * Accrued unit payout rate/rule

Gross accrued paid ($):

PayGlobal automatically updates this field with the value of all annual leave paid in advance for hours or days in the employee's current annual leave period. The calculation uses the rate or rule specified in the attached Annual Leave Table - Rules tab:

Total accrued taken * Accrued unit payout rate/rule value

Overdue accrued ($):

Prior to 2014, this field would only generate a value if all accrued units have been taken, yet there is still a liability amount to be paid to or to be paid by the employee. This could have occurred if the rate for paying an employee's leave in advance was less than (or more than) what they would have been paid, had leave been calculated at the end of the annual leave year.

If there is a value in this field, see Overdue Leave Payable allowance

Unit Balances

Unit balances will display in days, hours or weeks depending on the Entitlement unit in the employee’s annual leave table.

Outstanding:

Displays the total of all annual leave units brought forward from previous annual leave (Extra week) periods. The current Total accrued annual leave is transferred to Outstanding annual leave on the annual leave anniversary for the employee. This occurs when the next pay period is closed that the employee is attached to. On rollover, this value is incremented by the value of any unused accrued units. If the employee's annual leave End date falls part-way through the period, only the portion of the unused accrued units between the pay period start date and the employee's annual leave end date are added. The portion that is after the employee's annual leave End date is retained in the Total accrued field.

Total accrued:

This field shows the progressive accrual of leave units during the current annual leave (Extra week) period. The system automatically updates this field whenever a pay period is Closed with the number of units an employee has accrued in that pay period. The manner in which this field is updated is determined by the annual leave table the employee is attached to, and the Method of unit accrual specified in the Setup tab.

Total accrued taken:

This field is automatically updated with the number of annual leave units paid to an employee in their current annual leave (Extra week) period. The system determines accrued leave taken as units paid in the same annual leave period in which they are accruing, usually when there are no outstanding units remaining.

On rollover, if the employee has taken more units than they accrued for the year as at their annual leave End date the excess taken will remain in this field.

AL Units Available:

The total number of units an employee is entitled to.

Outstanding + ( Total accrued - Total accrued taken )

Liability

Nett outstanding ($):

The value owed to the employee for previous annual leave periods. The calculation uses the unity balance of outstanding (in days, hours or weeks) multiplied by the rate or rule specified in the attached Annual Leave Table - Rules tab:

Outstanding * Outstanding unit payout rate/rule

Nett accrued ($):

The value owed to the employee for the current annual leave (Extra week) period. The calculation method is:

Gross earnings accrued ($) - Gross accrued paid ($)

Total ($):

The total nett liability, in dollars, the company is required to pay to the employee. The calculation method is:

Nett outstanding ($) + Nett accrued ($)