Summary

The O/s (Annual Leave Outstanding Entitlement) tab maintains the following for employees:

• Outstanding annual leave
• Entitlements for outstanding annual leave.

  IMPORTANT: If you use the Weekly Rostered accrual method and your employee's profiled hours change, all the values in this page get recalculated based on the new profiled hours value

Outstanding Annual Leave

Outstanding refers to the annual leave that has accrued for an employee prior to their annual leave anniversary. This may be the anniversary of the commencement of their employment or it may be the company anniversary date which rolls over all Accrued annual leave to Outstanding.

Updating Outstanding Leave

The Outstanding leave updates only when the annual leave End date falls within the next pay period to be closed. The value added to outstanding is:

Net accrued - Total accrued taken

Paying out Outstanding Leave

Outstanding leave is generally paid out at Rate X, the adjusted rate last year. This rate may be an ‘hourly’ or ‘daily’ rate depending on the Entitlement unit in the attached Annual Leave Table.

Fields

Rate:

(Annual Leave year 1 - 12)

The rate at which outstanding leave is to be paid for that year. This is generally rate X, the adjusted rate for last year.

Outstanding:

(Annual leave year 1 - 12)

The total units outstanding at the end of each Annual Leave period.

Used:

(Annual leave year 1 - 12)

Leave units used during the annual leave period.

This tab page also displays:

• Last year average hourly rate:
• Last year average daily rate:
• Last year average weekly rate:

PL:

Indicates that the employee has taken parental leave in the annual leave year. When calculating annual leave for an employee on parental leave, the average earnings are taken. This means that the pay rate is likely to be different to the standard rate as displayed on the employee's Rates tab. This field can be updated manually. PayGlobal uses this information when calculating the correct rate to use when paying Annual Leave.

Absent weeks:

This field is used to identify the number of weeks an employee was absent from work without being paid.  This field will only contain a value if the employee receives a non-paying A, C, H, R, S or V type allowance that has the Show Weeks Absent field set to Yes and the transaction for these allowances has the Weeks Absent field populated.

Absent value ($):

This field will show the value of any employee’s absenteeism for the criteria specified above.

Hierarchy when Extra Week is enabled

Normally if an employee has outstanding annual leave, PayGlobal will reduce this balance before using the Extra week outstanding balance on the condition they are both in the same annual leave year.

For example, if an employee has values in:

• O/s tab page: Annual Leave Outstanding for Year 1 and 2
• Extra Week O/s tab page: Extra Week Outstanding for Year 1 and 2

The order that the system debits the Outstanding balance is:

1. Annual Leave Outstanding Year 2
2. Extra Week Outstanding Year 2
3. Annual Leave Outstanding Year 1
4. Extra Week Outstanding Year 1

See also

Annual Leave Tables