Procedure

As all organisations are different, the process that you follow may differ from the one outlined below.

The following guide is a suggestion only and should be used as a base for developing your own set of rules.

1. Ensure you have all required documentation signed and approved regarding the change of hours for an employee.
2. Find the employee record that you need to change.
3. Update the changed hours on the specific day of the week fields on the Employees | Payroll | Payroll | Payments tab.
4. Update Timebands to reflect the new hours for the employee - Employees - Timeband Overrides.
5. If the employee will work in a different cost centre to the one that is recorded as the default cost centre on the Employees | Payroll | Payroll tab, enter the cost centre override.
6. If the employee is salaried, update the Rate on the Rates tab.
7. If the employee is waged, update the Annualised salary on the Rates tab by clearing the value in the field, and then clicking Save. Click Yes to the Warning box for "Calculate annual salary?". PayGlobal automatically calculates the new annualised salary according to the new profiled hours.
8. If the change in hours is also due to a change in employee status, update the Employee status field on the Contracts tab.