Summary

A leave request can be split into one or more leave request entries. Splitting creates an entry for each pay period covered by the leave request. For example, when leave requests span the following pay periods, the leave requests are split into entries.

Example

The units in the original leave request are allocated to entries for the appropriate pay periods.

Assigning a module

Self-Service must then assign a module to the leave request entry. A module is assigned using the Start and End dates of the entry and their relation to last pay period closed and last roster/actuals opened date.

The following rules are applied:

• If the End date of the entry is less than or equal to the last closed period End date, then the module is “P”.
• If the Start date of the entry is greater than the last paid date, and the End date of the entry is less than or equal to the last open Roster End date, then the module is “T”.
• If the Start date of the entry is greater than the last Roster opened End date, then the module is “F”.

For more information, see Leave Request Modules (Self-Service).

Example

The following table shows how modules are assigned to the entries when Payroll is in the following state:

• The last pay period end date is 14/01/2009
• The last roster opened date is 28/01/2009.

Note

The dates in the pay period table should have no breaks or Self-Service cannot split leave requests correctly.

Self-Service performs the following error checking:
When an employee submits a leave request, Self-Service checks that the requests to be paid add up to the total value of the request. If the requests do not add up, then the employee receives the following error:

"Leave request was unable to be approved/declined due to an error. Please try again and if this error persists contact your HR department".

The following error is written to the log file:

"Invalid periods for employee 402 for period xx/xx/20xx 12:00:00 a.m. to xx/xx/20xx 12:00:00 a.m".

You must fix the periods before the leave request can be approved.