Summary

When an employee is on ACC, the payment for the first week is 80% of their average weekly earnings.

PayGlobal uses Allowance Type C. ACC to pay ACC transactions to employees. ACC Transactions are not generally set up as permanent transactions.

The procedure for making a first week ACC payment differs according to whether an employee is being paid for a whole week or for part of a week.

There are three tabs:

Details: The main entry area for this transaction.

Text: Use this tab to enter transaction text that will appear next to the transaction. For further information see Adding Transaction Text.

Effective Dates: The Begin date and End date fields on this tab are only enabled when you are entering this allowance as a permanent transaction.

First week payment

Any payments made in a manual pay must be taken into account when calculating an employee's average earnings. For example, an employee who is paid $500.00 per week may receive a bonus payment in a manual pay of $90.00 in the last weekly pay of the month. For this employee the average earnings over four weeks equals $522.50.

You will perform this procedure differently depending on whether you are paying the employee for a whole week or for only part of the week.

Making a payment for a whole week

Complete the following fields:

Number for average:

Enter the number of weeks that you wish to average the employee's earnings over. The average earnings are generally worked out over four weeks.

Cost Centre Code:

The Cost Centre Code field is populated automatically by the system depending on records entered in other areas of PayGlobal. If the default cost centre is incorrect for a transaction, it should be manually changed. See the Allowance Transaction Hierarchy for more information.

Rate Code, Rate:

Leave these fields blank as they are generated by the Number for average.

Incident Code:

Select an incident to associate with the transaction from the list of valid options.

Factor:

Ensure the Factor field is set to 0.80 to have PayGlobal calculate 80% of the employee's average earnings. The Factor is a multiplier that when combined with the Rate gives the Transaction total. Generally the Factor is set up in the allowance so the 0.80 comes through automatically.

Transaction date:

The Transaction start and end dates will default to the Period start and Period end dates that this transaction belongs to. If your organisation requires reporting analysis by entry date, enter the current date of the transaction. Otherwise leave the field unchanged.

Transaction total:

This field is normally system generated. Unless you are overriding the Transaction total, leave this field blank.

Recalculate:

This is normally set to Yes. If an override value is entered in the Transaction total field, set this to No.

Weeks Absent:

Only available for non-paying allowances. You can set an Allowance to show the number of weeks that an employee is absent from work.

Absence start date:

Only available when the allowance is non-paying and its Show Weeks Absent flag is set to Yes. This date represents the day on which the absence from work originally started. If the employee's absence is ongoing from an earlier period this date will be before the period start.

WAP Code:

This field will be automatically populated from the employee record.

Making a payment for part of week only

For example, to make a payment to only cover two days:

1. Complete the transaction using the procedure above.
2. Process the transaction.
3. In Transaction View, reopen the ACC transaction and alter the Transaction total value to represent the number of hours or days that you wish to pay.

   If the total is processed as $500 and you want to pay 2 days, then divide $500 by 5 (assuming the employee works a five day week) and multiply by 2 (for the 2 days). This amount is then entered as an override value in Transaction total field.

4. Set recalculate to No, otherwise PayGlobal will complete the transaction on processing.
5. If you report on quantities you can change the Number to average to the number of hours that this payment represents.