Summary

The Pay Header form contains basic payroll information for the selected employee for the pay sequence displayed.

Fields

Days worked this period:

Days worked are calculated from the employee's Total profiled hours (see Employees - Payments). The days worked value is also used in some other calculations, such as the leave type 'Proportional - days'.

If an employee starts or terminates within a standard pays dates, the Days worked this period will be adjusted on based on the employees profiled days on pay open. If the employee does not have any profiled hours, then you need to enter a value in this field.

Profiled hours this period:

Profiled hours for the period are calculated from the employee's Total profiled hours. The profiled hours value is also used in some calculations, such as the leave type 'Proportional - hours'.

If an employee starts or terminates within a standard pay dates, the Profiled hours this period will be adjusted based on the employees profiled hours on pay open. If the employee does not have any profiled hours , then you need to enter a value in this field.

Periods to accrue:

This read-only field displays a value only if the employee has a 'T. Tax Override' override transaction.

Employee status:

This field is automatically populated from the Employees - Contract (Payroll) tab page.

Pay Method:

When you access a Standard pay sequence in Transaction View, the Employee View Totals Pay Method column displays the employee's default pay method. You can change the employee's pay method for that pay sequence by editing this field in the Pay Header.

Note: To permanently change an employee's pay method, change it on the Employees - Payments tab page.

Cheque number:

Enabled when Pay Method = 'Q. Cheque'.

Normal gross method:

The Default normal gross earnings calculation value is determined in Company Settings. Sometimes you need to override the default setting for some employees, such as part-time or casual workers. You can select from the following options:

• LF. Last full pay.
• AV. Average gross earnings.
• OV. Override normal gross.

Last full pay period sequence:

Optional field. Enabled when Normal gross method = 'LF. Last full pay'. When you process a pay for an employee with marginal tax transactions, the employee's last full pay sequence will be used. Alternatively, you can use the pick list to select a pay sequence.

Normal gross amount:

The employee's normal gross earnings for this pay. The Normal gross amount value depends on the Normal gross method option that you selected:

'LF. Last full pay' - Amount is the employee's Normal Gross value for their Last full pay period sequence.

• 'AV. Average gross earnings' - PayGlobal divides the employee's total gross taxable earnings in the current tax year by their number of pays.
• 'OV. Override normal gross' - Type the required amount, which must be greater than zero.

Auto calculation:

This read only 'Yes/No' field shows whether the Normal gross amount was auto-calculated or set manually.

Manual pays

The first time that you add a transaction for each employee in a Manual pay, their Pay Header form appears. You have to complete the Pay Header form before you can select the allowance or deduction code. An employee's default pay method may not apply in a Manual pay. For example, you might need to change Pay Method to 'Q.Cheque' and then enter the cheque number.

Employees not included in pay sequence

If an employee is not included in a pay sequence, then you can use the Pay Header option to add a pay header for that employee so you can enter transactions for them. You would use this option for:

• Terminated employees
• Employees who started after the pay was opened
• Employees who are switching pay periods.