Summary

This topic explains some of the functionality that is available in Self-Service 4.0 and later.

What can employees do in Self-Service?

To use Self-Service, employees require no special training or familiarity with other PayGlobal modules. They simply access their information at any time, from anywhere, through a web browser.

Because information is accessed via the internet, employees can log on to their personal account from the other side of the world to change employment details relevant to them or to view their payslip.

Depending on your version of Self-Service and which modules and functionality your company is using, employees can use Self-Service to perform the following procedures:

• Check and update their personal details.
• Apply for leave, view their leave history and view current and projected leave balances.
• Edit and delete leave requests that their manager has approved.
• Enter timesheets and Payroll transactions and submit to their manager for approval.
• View their payslips and earnings summaries.
• Access company policies and procedures.
• View their employment history including training and workplace incidents.
• View the organisational chart.
• Notify managers of accidents or injuries.
• View existing hazards and notify managers of new hazards.
• View their Learning & Development history, submit a course booking request, and create a Development plan.

What can managers do in Self-Service?

A manager can use Self-Service to perform the following tasks for employees who report directly to them:

• View employees’ details.
• Approve leave and submit leave requests on behalf of employees.
• View employee leave balances, future leave bookings, and leave history.
• Edit and delete employees' approved leave requests.
• View their employees' scheduled rosters.
• Approve timesheets and enter timesheets on behalf of employees.
• Approve allowances and enter allowances on behalf of employees.
• Review and register workplace hazards.
• Review and investigate workplace accidents.
• Use grid reporting to easily display and report on employee information.
• View detailed reports generated by PayGlobal.
• Add a new employee
• Manage cessation of an employee.
• Transfer or promote an employee.
• Request new positions.
• Create delegations for assigning authority to other employees.
• View employee Learning & Development history.
• Approve employee Course bookings and book Courses on behalf of employees.
• Approve employee Development plans or create a plan on behalf of employees.

What can administrators do?

In addition to the full range of employee functions, administrators can also do the following:

• Set up Self-Service security.
• Add and remove users. See Employees - Self-Service.
• Generate passwords for users. See Set Self-Service Passwords.
• Import allowances and timesheets
• Process leave requests. See Leave Requests.
• Publish payslips and other company documents to Self-Service. See Document View and Self-Service.
• Customise the Self-Service home page.
• Monitor Self-Service usage from website statistics.