Summary

The Weekly Rostered accrual method completely recalculates the employees "accrued/pro-rata" leave for the current leave year when you process a standard pay.

It also completely recalculates employees "outstanding/entitled" Annual Leave units.

This accrual method is best suited to Annual leave for NZ employees where the definition of a "weeks" entitlement under the Holidays Act is maintained via the employee's profiled days/hours.

This method relies on the user to maintain the employee's profiled hours to reflect their current employment agreements.

During the leave year

For each pay except the one where the employee's leave year ends PayGlobal recalculates outstanding and accrued units as follows:

Accrued/Pro-rata units

Employees Total profiled hours multiplied by the employee's annual leave table's Entitlement Weeks multiplied by the portion of the annual leave year completed.

Note: The year portion is the number days from the annual leave start date to the pay period end date divided by the number of days in the annual leave year

Outstanding/Entitlement units (Annual Leave only)

The outstanding balance is recalculated on the following occasions:

• Employee's profiled hours are changed.
  Also see the Employee's O/S tab as values here will also be recalculated.
• Employee has taken leave

This is calculated using the employees Total profiled hours multiplied by the employee's annual leave table's Entitlement Weeks MINUS the any leave taken in previous years.

Roll-over

In the pay period where the employee's Annual leave year ends PayGlobal recalculates outstanding and accrued units as follows:

Accrued/Pro-rata units

Calculate the accrued portion from the employee's leave table start date to the Pay period end date.

For example, if the employee was paid weekly with the period end being a Friday and their leave year ended on the Wednesday, then the value calculated in this pay would be for the two days that relate to the new leave year, i.e. Thur and Friday.

So, if an employee was profiled for 40hrs and entitled to 4 weeks leave and the days in the leave year was 365, for the example given you'd get a value of 0.8800 hours

= (40 * 4) * (2/365)
= 160 * 0.0055
= 0.8800

Outstanding/Entitlement units (Annual Leave only)

This is calculated using the employees Total profiled hours multiplied by the employee's annual leave table's Entitlement Weeks MINUS any leave taken in the current year ending.

This amount is then added to the Outstanding balance from previous years' entitlements.

The calculation also adjusts for inclusion of any leave being taken in the roll-over pay.

See also

Unit Accrual Methods