Fields

Accrual method:

This field defines how employees accrue their long service leave entitlement units each pay period. The accrual units (days or hours) are determined by the option that you select in the Type of unit field.

Fixed - Fixed Units

Prop - Proportional Units

Rost - Rostered Units

Wkly/Rost - Weekly Rostered

Average Hours

Accrual rate per pay period:

Enabled when Accrual method = "Fixed units" or "Proportional units". PayGlobal uses this rate to accrue long service leave for employees each pay period.

Weeks due at next allocation:

Enabled when Accrual method = "Rostered units" or "Weekly/Rostered units". Employees accrue long service leave based on their profiled hours or days details. Each pay period PayGlobal uses the following calculation:

Weeks due at next allocation * Profiled hours / Current period length / (52 * period factor) = LSL accrual

Maximum accumulated units:

Maximum number of long service leave units that an employee can accumulate. If no maximum applies, then leave this field blank.

Maximum units accrued per week:

Maximum number of long service leave units that an employee can accrue per week.

Days of continuous service:

Used for reporting purposes only. Some awards specify that if an employee is absent from work for a certain period of time, then PayGlobal clears their pro-rata long service leave balance or posts a warning when you close the pay (see Continuous service action). This field sets the length of this absence period. PayGlobal defines the employee's last day of work as the close date of their last pay period.

Continuous service action:

Used for reporting purposes only.

• Reset

  If the employee has no transactions for the Days of continuous service period, PayGlobal clears their pro-rata long service leave balance.

• Audit only

  If the employee has no transactions for the Days of continuous service period, PayGlobal posts a warning when you close the pay.

Monthly qualifying hours:

Enabled when Accrual method = "Proportional" because it requires an allowance group. This field contains the minimum number of hours per month that an employee must work before they accrue long service leave for that month. If the employee works less than the minimum number of qualifying hours during the MTD accumulator period, then they accrue no long service leave for that period.

Type of unit:

Employees can accrue their long service leave entitlement in weeks, days or hours.

Calculation of qualifying hours:

Enabled when Type of unit = "Weeks" or "Days". If you add a transaction for one weeks' or day's long service leave, PayGlobal has to determine the number of hours in that week or day. It can use either employee profiled hours or employee average hours.

Qualifying Allowance Group:

Enabled when Accrual method = "Proportional units". Select an allowance group to ensure that only relevant payments for the employee are included in the calculation of proportional long service leave entitlement.

Units before adjustment:

Select the period of time (weeks, months or years) before unpaid leave affects the long service leave end date and accrual. When an employee is on leave for more than a set period of time, you can adjust their long service leave entitlement date by the leave period. Such leave includes unpaid leave, maternity leave and sabbatical leave.

Note: If you want to specify the same absence period for employees in different pay periods, such as Weekly and Monthly, then you would have to set up long service leave tables for each group.

Length before adjustment:

Select the number of weeks, months or years (Units before adjustment) before unpaid leave affects the long service leave end date and accrual.

Adjustment Allowance Group:

Enabled when Length before adjustment is not blank. The Adjustment Allowance Group should include allowances that would be part of a normal pay, such as ordinary hours. It should not include allowances that can extend the long service leave end date, such as unpaid leave (refer to Victorian Long Service Leave Act 2018 for more information).

PayGlobal will adjust adjust an employee's long service leave end date only if the employee's pay:

• Does not include transactions for any allowances in the Adjustment Allowance Group

  - or -

• Does not contain any transactions.

Use Reduce by value for AL qualifying hours:

If the long service leave allowance Details (iii) | Include in Annual Leave = "Yes", then the employee's long service leave will contribute to their annual leave Gross Qualifying and Total hours paid.

• Yes

  Use this option only for long service leave tables that accrue in days or weeks. PayGlobal uses the Reduce by unit value not the Units to be paid value to calculate the qualifying hours and FTE hours. Use this option when you want to use one unit type to pay out leave and another unit type to reduce the leave. For example, long service leave is paid in weeks so it always uses the Reduce by value.

• No

  PayGlobal uses the Units to be paid value to calculate the qualifying hours and FTE hours.

Convert AL qualifying hours using type of unit:

• Yes

  Use this option only for annual leave tables that accrue in days. PayGlobal uses the employee's average profiled hours/day to calculate the Hours worked and Qualifying hours values from the annual leave transaction pay quantity, which is a day value.

  Important: The employee must have profiled hours/days.

• No

  Default option.