Overview

Use this run command before exporting Actuals to Payroll.

The Process Actual Pay run command replicates the Payroll process. The Actual payments that result are kept in a separate database. You can then check the payments before exporting them to Payroll.

Fields

Pay Sequences:

In the pick list, tick the checkboxes for the required pay sequences.

The number displayed in the Pay Sequences field refers to the total number of pays selected, not the pay sequence number.

PayGlobal saves the pay sequences that you selected. This means that when you want to process new pays, you need to select new pay sequences for processing. Otherwise PayGlobal will reprocess the pay or pays that you selected previously.

Query:

Use a query to select a specific group of employees or leave this field as "Default" to select all employees.

You must select Default to completely process the Actual pay. The Default option means that no query is applied; it does not refer to the employee's Default Query.

Important: Users who have an active Default Query in their Security Profile cannot completely process Actual pays (see Security Profiles | Menu). Although processing is successful, the pay status will not change to "Processed". Users must deactivate their Default Query before they can completely process these pays.

Employee:

Select an employee in the pick list or leave this field blank to select all employees.

Type:

• Standard

  You would usually select this option because it will process payments according to the award rules.

• Validation

  See Validation.

Process:

• All Transactions

  All employee pays are processed regardless of whether they have been processed previously or not. Always select this option if this is the first time a Pay Sequence has been processed.

• Changed Transactions

  This is faster than using All Transactions as this option only processes those transactions which have been changed manually in Daily View. This method of processing is usually used after minor changes to employee timeband details. It is used on the basis that the Actual Pay Sequence was previously processed using All Transactions as an option.

Detailed Log:

A detailed log displays a full list of the steps that have been taken when processing a pay. It is useful for troubleshooting as you can see where the pay is halting.

Include Terminated Employees:

• Yes

  Includes terminated employees when you process the actual pay.

• No

  Excludes terminated employees when you process the actual pay. This option significantly decreases the time required to process the pay.

See also

Process Actual Pay

Process Actual Pay - Advanced Filter Options