Summary

Use an allowance type C. ACC allowance to pay ACC transactions to employees.

The procedure for making a first week ACC payment differs according to whether an employee is being paid for a whole week or for part of a week.

First week payment

You must take Manual pays into account when you calculate an employee's average earnings. For example, an employee who is paid $500.00 per week may receive a $90.00 bonus payment paid in a Manual pay within the last month. If you include the manual pay, then this employees average earnings over 4 weeks equals $397.50.

You will perform this procedure differently depending on whether you are paying the employee for a whole week or for part of the week.

Making a payment for a whole week

Number for average:

Enter the number of weeks that you want to average the employee's earnings over. The average earnings are generally worked out over 4 weeks.

Job Code:

Enter the Job Code for this transaction if you use Job Costing. This field is enabled when Edit Job Codes = 'Yes' in Modify Company Settings.

Cost Centre Code:

PayGlobal may complete the Cost Centre Code automatically based on records in other areas of PayGlobal. See the Allowance Transaction Hierarchy for more information. If the default is incorrect for this transaction, then you can change this Cost Centre.

Rate Code, Rate:

Leave these fields blank because they are generated from the Number for average.

Incident Code:

Select an incident to associate with the transaction from the list of valid options.

Factor:

Ensure that the factor is set to 0.80 to have PayGlobal calculate 80% of the employees average earnings. The Factor is a multiplier that when combined with the rate gives the transaction total. Generally the factor is set up in the allowance so the .80 comes through automatically.

Transaction start date:

The period start date or an effective transaction start date.

Transaction end date:

The period end date or an effective transaction end date.

Transaction total:

This field is system generated, so leave it as 0.00 unless you want to override the Transaction total. When you save the transaction, the total is calculated (Quantity * Rate * Factor) and displayed in the Drill Down View Totals column.

Recalculate:

This field is normally set to 'Yes'. If you enter an override in the Transaction total field, then change it to 'No'.

Weeks Absent (NZ):

The Weeks absent field is only available when the allowance is set-up Paying set to 'No' and Show Weeks Absent flag is set to 'Yes'. However

• For ACC 1st Week, this won't be applicable because the first week is always paid leave.
• For ACC 2nd and subsequent weeks, this field may not be needed either because long term ACC does not normally get treated as break in service and therefore LWOP calcs would not apply.
  CAVEAT: If the allowance has 'Is LWOP' set to Yes, the value displayed here during process pay will be used in LWOP calculations

Absence start date (NZ):

Absence start date is only available when the allowance is non-paying and its Show Weeks Absent flag is set to Yes. However

• For ACC 1st Week, this won't be applicable because the first week is always paid leave.
• For ACC 2nd and subsequent weeks, this field is optional.
  CAVEAT: If the allowance has 'Is LWOP' set to Yes, the date will be used in LWOP calculations.

WAP Code:

Enabled when Company Settings | Payroll | Processing | Transactions | Edit WAP codes = Yes.

PayGlobal uses the Work Area Position Code attached to this employee. If the default is incorrect for this transaction, then you can change this WAP Code.

Making a payment for part of a week only

For example, to make a payment to cover two days only:

1. Complete the transaction using the procedure above.
2. Process the transaction.
3. Open the ACC transaction and alter the value to represent the number of hours or days that you want to pay.

   If the processed total is $500 and you want to pay 2 days, then divide $500 by 5 (assuming the employee works a five day week) and multiply by 2 (for the 2 days). Enter this amount in the Transaction total field.

4. Set Recalculate to 'No', otherwise PayGlobal will complete the transaction on processing.
5. If you report on quantities, then you can change the Number to average to the number of hours that this payment represents.

OHS/OSH

OSH (New Zealand - Occupational Safety and Health)

The Accident Compensation Corporation (ACC) pay employees (who cannot work due to injury) 80% of their average weekly earnings for their first weeks absence from work.

OHS (Australia - Occupational Health & Safety)

Employees receiving payment for work absences due to injury are paid (directly/indirectly) by the WorkCover Authority. Each state has it's own WorkCover Authority and rules for injury compensation payments.

Tab pages

Details:

The transaction entry form for this allowance.

Text:

Use this tab page to enter transaction text that will appear next to the transaction. For more information, see Adding Transaction Text.

Effective Dates:

The Begin date and End date fields on this page are enabled only when you enter this allowance as a permanent transaction.

Generally, you won't set up ACC payments as a permanent transaction.

Tax overrides:

Allows you to apply a tax override to this allowance only. For more information, see Transaction Entry - Taxation Overrides.

This tab page is visible when Tax override = 'Yes' in the ACC allowance.