Summary

Use H. Hourly allowances to pay employees hourly transactions, such as ordinary or overtime hours. It affects the employee's:

• Accumulators tab, such as Career hours and Company hours.
• Annual Leave and Sick Leave tab, such as Total hours paid and Gross qualifying hours
• Rates, such as W and X.

  Note: On the Details (i) tab of this allowance, Paying is usually Yes.

Details tab fields

Quantity:

Number of hours to be paid. QUantity is the only field that you must be complete. If this transaction uses the employee's default values, then press Page Down, then Enter to complete the transaction.

Job Code:

If you use Job Costing, then you can enter the Job Code for this transaction. Enabled when Edit Job Codes = Yes in Company Settings.

Cost Centre Code:

PayGlobal may complete this field automatically based on records in other areas of PayGlobal. See Allowance Transaction Hierarchy for more information. If the default is incorrect for this transaction, then you can change this Cost Centre Code.

Position Code:

PayGlobal uses the Position Code attached to this employee (see Company Settings - Transactions). If a Position Code is not attached, then this field is disabled.

Award Code:

Leave this field blank if you are paying the employee’s default award rate. If the default is incorrect for this transaction, then you can select an Award Code.

You can change an employee's award permanently on the Contract tab of the employee's record.

Rate Code:

If a rate is attached to this allowance on the Details (i) tab, then this field is completed automatically. If the rate is not completed, then use one of the following options:

• Select a rate from the pick list
• Leave the Rate Code blank if you want to use the system derived rate amount
• Select the override rate code (typically '0') if you want to enter a rate amount in the Rate field below.

Rate:

This value is completed automatically using either the Rate Code above, or the Rate Amount entered in other areas of PayGlobal. See Allowance Transaction Hierarchy for more information. If the Rate Code above is an override rate, then you can manually enter a rate amount.

Factor:

PayGlobal uses the factor as a multiplier to calculate the Transaction total (Quantity * Rate * Factor). For example:

• Ordinary time factor = 1
• Time and a half factor = 1.5
• Double time factor = 2

Transaction start date:

Period start date or effective transaction start date.

Transaction end date:

The period end date or an effective transaction end date.

Number of periods:

Allowance Calc Method B uses this field for the number of periods to go back and take an average from.

Transaction total:

When you save the transaction, PayGlobal generates the Transaction total by multiplying Quantity * Rate * Factor. You would enter a value only if you wanted to override the system-generated value, and you would set Recalculate to No.

Recalculate:

Normally set to Yes. If you entered an override Transaction total value, then you would change Recalculate to No.

Weeks Absent (NZ):

The Weeks absent field is only available when the allowance is set-up Paying set to 'No' and Show Weeks Absent flag is set to 'Yes'.

The value to be recorded in this field should represent the number of weeks (or portion thereof) that the employee is absent from work.

If the allowance record also has the Is LWOP field set to Yes, then value in this field at the time you process a pay will be used in Leave Without Pay (LWOP) calculations.

When you process the pay with no value supplied, PayGlobal automatically calculates a value for you. PayGlobal will count the calendar days between the transaction’s Leave Start Date and Leave End Date (inclusive of both dates) and dividing by 7. If PayGlobal completes the calculation for you, a "Warning" message is included in the process pay “detail” audit log to advise you that this has been done.

If you require the Weeks Absent value that is based on an employee's ‘work profile’, then you will need update the Weeks Absent field manually, unless you are in a position to import the value via Import pay.

Absence start date (NZ):

Absence start date is only available when the allowance is non-paying and its Show Weeks Absent flag is set to Yes.

This date represents the very first otherwise working day the employee was absent from work for this leave event. It is expected that where leave spans multiple pay periods that Absence Start Date remains the same. This is necessary for the LWOP calculations to correctly exclude the first week's absence.

WAP Code:

Enabled when Company Settings | Payroll | Processing | Transactions | Edit WAP codes = Yes. PayGlobal uses the employee's Work Area Position code. If the default is incorrect for this transaction, then you can change the WAP Code value.