Summary

You compare employee Actuals with their Roster. You export Actuals information to Payroll so you need to manage Actuals carefully to ensure accuracy.

• Check for clocking exceptions, such as Not Rostered (NR), Late Start (LS), and Absent (AB).
• Enter reason codes for absenteeism.
• Check for exceptions, such as insufficient leave balances, overtime, and split shifts.

Actuals Daily View

Actuals Daily View displays a daily breakdown of actual employee attendance for a specific period. If the Actual pay is open, you can view details of individual cells in the Actuals record. This information is displayed in specific sections of Actuals Daily View.

You can use Actuals Daily View to:

• Add and edit employee attendance records.
• Check Actual attendance details for historical and current periods.
• Process and check Actual payments.

Actuals Flags

(a) = Open
PayGlobal flags the date headers for open Actual pays with a lower case "a", for example "Mon 10/4 (a)".

When you open an Actual pay, PayGlobal writes scheduling information from the employee database to the CurrentActualTimeband table. When you view an open Actual in Daily View, the information is taken directly from the CurrentActualTimeband table. You can edit an open Actual only by adding or editing timebands. You cannot add shifts to open Actual pays. Your changes are stored in the CurrentActualTimeband table, not in the employee database. You can also validate the Actuals in term of staff requirements, skills and availability.

(X) = Unopened
PayGlobal flags the date headers for unopened Actual pays with an upper case "X", for example "Mon 2/11 (X)". If you access an unopened Actual pay, then no information is displayed in Daily View.

Note: 'Future' Actuals do not exist.

(A) = Closed
PayGlobal flags the date headers for closed Actual pays with an upper case "A", for example "Mon 3/4 (A)". You cannot edit closed Actuals because they are read-only records in a History table.

See also

Time and Attendance