Time & Attendance

Summary

PayGlobal Time and Attendance (T&A) automatically captures, processes and reports all attendance data. It eliminates the need to manually enter hours and allowances.

PayGlobal T&A can be:

• Integrated with PayGlobal Payroll.
• Used as a standalone application with an existing payroll system.

The T&A module generates accurate records of attendance and costs for each cost centre.

T&A is often linked to:

• Magnetic card time clocks
• Telephone-based clocks
• Computer-based clocks
• Web-based time sheets via Self-Service.

This makes tracking of staff movements easy and simplifies the updating of costings to cost centres.

Tangible savings

T&A usually represents the single largest benefit in tangible terms of a PayGlobal implementation. The time taken to process the payroll is dramatically reduced at all levels of the business. Savings are in:

• Efficiency gains
• Improved roster management
• Payroll processing time
• Reduction in overpayment of wages due to incorrect award interpretation.

Wage cost accuracy

Increasing the accuracy of employee clocked times by just a few minutes over a whole organisation can save thousands of dollars per annum. For example, if an employee clocks time from 08:08 to 17:11, an organisation can use rounding and anchoring rules so the system will ensure that these times will be treated as 08:15 to 17:00, rather than 08:00 to 17:15.

Accurate award interpretation

The PayGlobal award interpreter results in accurate interpretation of start and finish times, breaks and absenteeism. This removes the subjectivity of the payroll officer in determining what each employee should be paid. T&A can control the payments received, the rate those payments should be paid at, as well as the cost centre the cost should be attributed to. Accurate award interpretation will also minimise exposure to industrial issues.

Costing accuracy

For organisations where employees work in multiple cost centres per pay period, cost centre logic can ensure that employee wage costs are costed to the cost centre that they actually worked in. Cost centres can be wild-carded which means parts of the cost centre code can be generated from multiple sources, for example, department code, location code, position code, payment type, employee status code and employee defaults.

Reporting

A wide range of reports offers flexible reporting for management and employees. Another benefit is the ability to forecast wage costs enabling managers to see the real cost of a roster in advance, providing proactive rather than reactive wages management.

Job costing

Job costing enables employees to record the time they have spent in various departments or on different jobs, either using time sheets or electronically using a time clocking device. See Job Costing for further details.