Summary

The Long Service (i) tab page maintains Employee Long Service Leave Accruals and Entitlements.

Fields

Average hours per week:

Enabled if the employee's Long Service Leave Tables - Setup tab has Calculate average hours per week = "Yes".

Pay processing and closing

When you process a pay, PayGlobal calculates the employee's average hours per week using the Qualifying Hours identifying from the past closed pays specified in the employee's Long Service Leave table "Over (Years)" field. If no value is set the default is 1 year (12 months).

Recalculation

To recalculate the Average hours per week value:

1. Clear the existing value.
2. Tab to the next field or save the record.

   The Average Hours Per Week form appears. The default date value is the end date of the most recent processed pay.

3. Click OK.

Units accrued per period:

Displays the number of units that will accrue each Pay Period. This is a view-only field and can only be altered by editing the Long Service Leave table parameters.

See Long Service Leave Tables - Values for methods of accrual. For proportional accrual, the value will be 0.0000, as this is dependent on the transactions for each Pay Period and may vary.

Total pro-rata:

This is the total Long Service Leave units that have accrued, effective from the time that the Long Service Leave table is attached in the Leave page for the employee.

Total pro-rata reversed:

Only relevant if the Units before adjustment and Length before adjustment fields have been enabled on the Long Service Leave tables - Values tab page. If the employee has taken unpaid leave, such as maternity leave, this field displays the units of Long Service Leave that have been reversed when the Long Service Leave end date is extended.

When the Long Service leave table is rolled, the value in the Total pro-rata reversed is reduced from Entitled and the Total pro-rata is reset to 0.

Last eligible pay:

System generated end date of the last Pay Period that had transactions with allowances that are in the Long Service Leave allowance group. This field is used in conjunction with the Units field in the Long Service Leave Tables - Values tab page.

Unit Balances

Entitled:

Displays the balance of Long Service Leave units that have been accrued in previous Long Service Leave periods.

When the employee's Long Service End date falls within the next Period to be closed, the balance of the Total pro-rata field is carried over into Entitled (including that period's accrual). The Total pro-rata field is then reset to zero.

Total pro-rata taken:

This field is automatically updated with the number of Long Service Leave units that have been used by the employee in their current Long Service Leave period. The system determines pro-rata taken as being units paid in the same Long Service Leave period in which they are accruing.

LS units available:

Displays the total number of units that an employee is currently entitled to. The units are either weeks, days or hours, depending on the Type of unit in the employee's Long Service Leave table. The total is calculated as:

Entitled - Total pro-rata taken

Month to data units:

The Month to date fields will be displayed and editable only if the Long Service Leave table attached to the employee has Accrual Method = Proportional and the Minimum Quantity is set.

Pro-rata units:

Displays units accrued for the current month- to-date.

Qualifying hours:

This field maintains the number of 'H' Type Allowances, which have been paid in any one- Month i.e. MTD table. If at the end of the Accumulator month, the value here is less than Monthly qualifying hours (see the Long Service Leave table) then the Pro-rata accrued so far will be zeroed.

This function generally applies to clients who need to maintain a calculation of Long Service for casual employees, but only apply the liability if it falls within a threshold of hours in a month

Month ends:

This field will be the first monthly period end date. The system will then maintain this date from that point forward, always using the new months period end date.

Liability

Nett entitled ($):

This field displays the value owed to the employee for previous Long Service Leave periods. The calculation uses the unit balance of entitled, multiplied by the rate or rule specified in the attached Long Service Leave - Setup tab:

Entitled * Entitled unit payout rate/rule value

Nett pro-rata ($):

This field displays the value owed to the employee for the current Long Service Leave period. The calculation method is:

(Total pro-rata - Total pro-rata reversed) * Weekly rate.

Total ($):

This is the total net liability in dollars that the company is required to pay out. The calculation method is:

Nett entitled ($) + Nett pro-rata ($)

See also

Employees - Long Service (ii)

Long Service Leave Tables

Long Service Leave - Setup - Australia

Long Service Leave - Values - Australia

Employees - Leave