Fields

Work Area:

After selecting a new Work Area code, PayGlobal will prompt you to apply the work area default.

• Yes

  PayGlobal will complete the other fields in this tab page automatically.

• No

  To complete the following fields manually.

Position:

The Position held by an employee. The position selected here can differ from the position held in the employee record and does not affect the Human Resources component. However, if you change the employee appointment in Human Resources the position shown in this field will update.

Location:

Location is generally used to describe a Pay Point. Sorting by location allows you to collate payslips in a logical manner.

Department:

A Department usually describes a breakdown of areas within a company, such as Administration or Factory, and is used primarily for sorting reports.

Period:

A Pay Period contains details about the frequency of the employee's pay cycle (such as weekly, fortnightly or monthly) and the internal company that the employee is in.

The type of period code attached to an employee impacts on the following:

• On opening a Pay Period, the employees' Permanent Transactions are transferred to Standard Transactions. You cannot enter Standard Transactions for employees that are not attached to the Pay Period that you have just opened.
• Payroll rules may generate salary transactions based on data held against the employee file. The pay frequency of the period code determines the number of hours generated for the employee.
• Tax calculations are made based on the frequency of the employee's pay.
• Leave accruals for the employee may be impacted, depending on the configuration of the leave tables.

  Important: If an employee changes pay periods or internal companies, then you should:
  - Terminate their current employee record using a suitable reason, such as "Changed Period" or "Changed Internal Company".
  - Create a new employee record with their new pay period or internal company.

Cost Centre:

A Cost Centre categorises employee work activities, which can be subsequently reported on.

Dim Fields:

Each of these fields is user-defined. They are useful for additional information that a company might wish to maintain, such as Region, District, Section or Job Class. See Company Settings - Dims for more details.