Summary

The Details tab contains the key accumulator dates for a pay period. The period number, general ledger period number and opening balance are also recorded.

These fields can be automatically populated using the Roll Calendar feature.

Fields

Period number:

A self-generating number. The period number increments by the value of the last period number added. If required, you can manually alter this number before saving a pay period.

GL Period:

Compulsory field. Select a number that best matches the general ledger period in the GL interface. If there is no GL interface, use the period number above.

Opening balance:

The Opening balance field controls the update of YTD figures. It ignores leave balances, company hours, career hours, overdue leave, casual leave, permanent transactions, salary payments, and loans.

The default value is "No", and you would set it to "Yes" only for the first period record in the pay calendar.

Opening balances are used when periods are being created for the first time part way through a financial year. For new companies, these balances should be set up and keyed in manually for each employee, or synchronised in from another application.

When you edit the Opening balance field, the following warning appears: "Are you sure you want to change the value Opening Balance." Click Yes to activate your change.

PTD:

Period to Date range for this pay period. When you create a calendar, you link a Period PTD record to a Period Pay Sequence record that contains TTD and YTD codes so validation of the Payment date is possible.

In Australian and UK databases, the Payment date value must be in the YTD range for the Period Pay Sequence record so that taxation and reporting to the ATO are correct. If the Period PTD has a Payment date outside the YTD range, then an error message appears.

Tax PTD:

Tax Period to Date for this pay period. The date range attached here depends on the legislative requirements of each country and their reporting or payment periods.

MTD:

The Month to Date range for this pay period. This range should contain the dates of the PTD above.

YTD:

Year to Date range for this pay period. This range should contain the dates of the PTD above.

Financial YTD:

Financial Year to Date range for this pay period. If the financial period is unknown, see your financial advisor.

Super PTD:

Superannuation Period to Date range for this pay period. The date range within each attached PTD code are generally the range used in the pay period MTD above.

Super QTD (Aus):

Superannuation Quarter to Date range for this pay period.

FB YTD (Aus):

Fringe Benefit Year to Date for this pay period.

See also

Periods

Periods - Calendar