Summary

Use this action clause to automate processing T&A (Actual) Pay Sequences.

Procedure

When you insert this action clause, PayGlobal displays the Process Actual Pay setup form.

This form contains two tab pages:

• Details.
• Advanced Filter Options.

To fully process the Actual Pay Sequences, complete the Details tab page only. To partially process the Actual Pay Sequences, complete the Details and the Advanced Filter Options tab pages.

Details tab

Query:

Use a query to select a specific group of employees or leave this field as "Default" to select all employees.

When you complete a full Actual pay process, this field must be empty or set to Default.

Employee:

Select an employee in the pick list or leave this field blank to select all employees.

From, To:

The number of days that you want the schedule to go back. For example, if you enter From = -5 and To = -5, and the schedule rule runs every Friday, then PayGlobal will go back 5 days to the previous Sunday. PayGlobal will process all pay sequences that include the designated date.

Pay Period:

Select the Pay Period code that the Actual pay sequences belong to.

Type:

• Standard

  You would usually select this option because it will process payments according to the award rules.

• Validation

  See Validation.

Process:

• All Transactions

  All employee pays are processed regardless of whether they have been processed previously or not. Always select this option if this is the first time a Pay Sequence has been processed.

• Changed Transactions

  This is faster than using All Transactions as this option only processes those transactions which have been changed manually in Daily View. This method of processing is usually used after minor changes to employee timeband details. It is used on the basis that the Actual Pay Sequence was previously processed using All Transactions as an option.

Detailed Log:

• Yes (default setting)

  Produces a detailed log

• No

  Produces a summarised log.

Advanced Filter Options tab

The Advanced Filter Options tab contains several sub-tabs that allow you to filter employees by specific criteria:

• Departments
• Locations
• Work Areas
• Awards
• Dim1 to Dim 4

To select all employees, do not select any checkboxes on these sub-tabs.

See also

Schedule Rules - Action Clauses