Summary

An Award is a collection of Award Rules. Award Rules calculate payments to allowances.

Awards are used in:

• Payroll
• Time and Attendance

In a general sense, awards are usually associated with Collective Employment Contracts or Agreements.

Using Awards in PayGlobal

Awards in PayGlobal look only at the entitlements/payments section of an Employment Contract.

PayGlobal extends this by using awards to link to award Rates and award Rules.

Use the Awards entity in PayGlobal to define:

• Pay rate
• Allowances
• Deductions
• Rules

for employees that are covered by an award.

Award Codes

Award codes are implemented to suit the specific requirements of an award. They are then attached to an employee and paid via a standard or manual transaction.

Before you start

Careful planning is essential before creating award codes so that they are accurate and may be used with maximum effect.

Once award codes are committed to the first live pay run, they cannot be easily removed or altered.

Design Factors

• Alphanumeric coding conventions
• Chunking codes so that they are in identifiable categories.

For example, SB60101 and SB70001 are created as award codes.

SB - the General Ledger Cost Centre

601 - Staff Nurse

60101 - First year Staff Nurse

70001 - First year Maintenance

Attaching an Award to an employee

Use the Contract tab page in the Payroll component of an employee record to attach the applicable award to an employee.

Changing an employee's award

You should not change an employee's award while they have open pay sequences.

Changing an employee's award code can significantly affect payments made to the employee. For example, if you changed an employee from Award A to Award B, then they would receive completely different payments:

If you change an employee's award while they have open pay sequences, then you must use the following procedure.

1. Run Export Actuals to Payroll to export from Time & Attendance.
2. Run Import Pay to import Actual Pay transactions into Payroll.
3. Change an employee's award code.
4. Run Process Actual Pay in the Time & Attendance folder.
5. Run Reset Pay in Payroll to clear the original Actual Pay transactions.

   You must run Reset Pay before you rerun Export Actuals to Payroll and Import Pay. If you do not run Reset Pay, then employees will receive duplicate payments because PayGlobal does not overwrite the original Actual Pay transactions in Payroll when you re- import pays.

6. Rerun Export Actuals to Payroll to re-export from Time & Attendance.
7. Rerun Import Pay to re-import Actual Pay transactions into Payroll.

See also

Allowances

Allowances - Factors to consider

AAR Calculation