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Organisation | Entitlements | Awards | Details tab
Summary |
These tab page fields are optional, but they can record key information about an Award. |
Fields |
Contract:Awards usually refer to a collective employment Contract negotiation. Next Award:Award that this award will roll over to. Roll-Over type:Awards can use blank (current), "Hours", "Days", "Weeks", or "Allowance Group" as the accumulation unit for rollover. If the employee's award has Roll-Over type = blank (current), "Weeks" or "Days", then enter Award start date and Award end date on the employee’s Contract tab. If the employee's award has Roll-Over type = "Hours" or "Allowance Group", then the occurrence of the roll-over is determined by the employee's Contract tab | Award units value and their award's Units in this award before roll-over value. If the Award units value is greater than or equal to the Units in this award before roll-over value, then the award rolls. You could use this option for part-time employees on an incremental award where the start and end dates would not take into account the actual number of hours that they had worked. Units in this award before roll-over:Number of units this award needs before it rolls over. Allowance Group:Enabled when Roll-Over type = "Allowance Group". Super Settings Group:Some awards can provide different superannuation settings to the legislated requirement. The Super Settings Group field defines the superannuation settings applied to employees on that award. By default, this field is blank so PayGlobal applies the Company Settings | Payroll | Misc tab | Default Super Settings Group values. Important: The Super Settings Group in the award must be different from the Default Super Settings Group in Company Settings. Salary:Salary is determined by award negotiations and this field is display-only, but you can use it for reporting. Some employees may have a different salary from the award. The standard award salary may be overridden by the salary entered in the Rates tab page of the employee record. However, if the salary is not overridden in the Rates tab, then the Award | Details tab | Salary value is displayed in the Annualised Salary field in the Employees Rates tab. Annualised Salary Default Hours:The number of hours in this field overrides the profiled hours for an employee in their salary calculation. This field is usually left blank. |
Award Roll-Over Testing |
PayGlobal tests the award to determine whether roll-over should occur. Update award units If the award's Roll-Over type = "Hours", then the employee’s Award units = OrdHours + OvertimeHours. If the award's Roll-Over type = "Allowance Group", then the employee’s Award units = Sum of allowance group values specified in the award. Determine Roll-over If the Award end date on the employee’s Contract tab is less than or equal to the period end date, then PayGlobal checks the award's Roll-Over type value. Roll-over occurs when:
If the employee’s Contract tab does not contain an Award end date, then rollover occurs when the employee’s Award units value is greater than or equal to the Units in this award before roll-over value. |
Award Roll-Over Processing |
If PayGlobal determines that the award should roll over, then processing occurs. Check next award If the award's Next Award field contains an award and the employee’s Contract | Maximum Award is not equal to their current Award, then PayGlobal flags the next award as valid so the current award can roll over to it. If the Next Award field does not contain an award, then the current award will roll over to itself. Set new award dates When the award rolls over to itself or to the next award, PayGlobal sets new award dates. If Roll-Over type = "Allowance Group" or "Hours", then PayGlobal clears the employee’s Award start date and Award end date fields. If Roll-Over type = "Days", "Weeks" or blank, then PayGlobal adds the following values to the employee’s Contract tab:
Set new award units If the current award rolls over to a new award with the same Roll-Over type, then PayGlobal derives a new Award units value for the employee. If the current award rolls over to new award with a different Roll-Over type, then PayGlobal sets the employee’s Contract tab | Award units field to zero, and the following message appears in the pay processing audit log: |
Roll-over Example |
A nurse starts employment on Award 1, but after 12 months continuous service, will automatically roll over to Award 2. Award 1 would have Next Award = "Award 2" and Units in this award before roll-over = "365". On the nurse's Contract tab, Contract = "Award 1", but after 365 days, PayGlobal would automatically update this field to Award 2. |
Annualised Salary Hierarchy |
PayGlobal uses the following hierarchy to determine an employee's Annualised salary:
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Update employee records |
If you edit, save and close an Award record, the following message appears: "Do you wish to update related information in attached employees?"
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