Fields

Default autopay flag:

This Yes/No field determines the default setting for the Autopay field in Employees | Payroll | Payroll | Payments that is used when you add a new employee. Generally, Autopay = "Yes" for permanent waged and salaried staff, and "No" for casual and part-time staff.

If Autopay = "Yes" , then:

• A salaried employee's payment will appear in standard transactions only when a period is opened and R-type salary allowances are used.
• A waged employee's payment will appear in standard transactions only when a period is opened and that period contains permanent transactions.

If Autopay = "No", then:

• Payments will appear only when you enter the first standard transaction for that employee.

FTE details:

This Yes/No field determines whether FTE (Full-Time Equivalent) details are displayed. FTE hours are accumulated and displayed in the FTE hours field in Employees - Annual Leave, and PayGlobal uses this value in rollover calculations.

If FTE details = "No", then Allowances | Details (iii) tab | Include in FTE calculations = "Yes" for all allowance types, and you cannot change this value in the allowance.

If FTE details = "Yes", then Allowances | Details (iii) tab | Include in FTE calculations = "Yes" for all allowance types except A-type, and you can change this value in the allowance.

Create F5 history:

This Yes/No field determines whether you can press F5 to see an Employee History Log that you can use for troubleshooting. We recommend leaving this field as "Yes".

Annualised Salary Default Hours:

The number of hours that you enter in this field overrides an employee's profiled hours in their salary calculation. You would normally leave this field blank.

PayGlobal uses the following hierarchy to determine the annualised salary default hours:

• If it exists, the annualised salary amount on the employee Rates tab is updated with the salary amount from the award attached to the employee. If the amount on the award is zero, then you can manually enter the annualised salary amount. PayGlobal uses the following formula to calculate the annualised salary amount:

  Profiled hours * Standard hourly rate * 52.

• If the employee's award specifies the annualised salary default hours, then PayGlobal uses the following formula:

  Annualised Salary Default Hours from Award * Standard hourly rate * 52.

• If the annualised salary default hours are specified on the Company Settings | Misc tab, then PayGlobal uses the following formula:

  Hours specified in Company Settings * Employee Standard hourly rate * 52.

Warning for Compulsory Superannuation:

This Yes/No field determines whether a message appears when you save a record for an employee who is not currently linked to an active superannuation fund.

• Yes - All employees must have a superannuation fund so the following message appears:

  "This employee is not a current member of a Superannuation Fund."

• No - Company administration can determine whether the employee should have a superannuation fund so no message appears.

Workforce Management payslip folder ID :

If Workforce Management is enabled, then this field is visible. If employees are configured to be able to view within Workforce Management a list of recent payslips and also to view / download a single payslip in PDF format, then a document folder will need to be selected in PayGlobal that contains employee payslips. These payslip documents are normally generated by PayGlobal payslip reports using report splitting and sent to Document Management in the split report's destination settings.

To select a payslip folder, press the button next to the field and choose one from the folder selector:

WorkChoices Caption (Australia):

Australian databases contain a WorkChoices Caption field with the following options:

• Sick Leave
• P/C Leave (Personal/Carer's Leave).

The option that you select determines the labels in Self-Service. For example, if you select "P/C Leave", then "Sick Leave" becomes "Personal/Carers Leave" on the following pages in Self-Service:

• My Leave | Leave Balances tab
• Employee Leave | Leave Balances tab
• Employee Leave | Leave Requests | Leave Info Popup.

Other labels, such as leave reasons and allowance descriptions, must be changed in PayGlobal

Australian companies that are covered by WorkChoices should use the caption P/C Leave (Personal/Carer's Leave) instead of Sick Leave.

Default Super Settings Group (Australia):

Defines the default superannuation settings applied to employees and it cannot be blank. If an employee is not attached to an award or if their Awards | Details tab | Super Settings Group field is blank, then PayGlobal applies the current values in the Default Super Settings Group.

When you upgrade, this field is set to DEFAULT - Default Super settings group. When you create a new company database, this field is blank so when you edit Company Settings you have to enter a Super Settings Group.

Important: Do not select an award-specific Super Settings Group as the Default Super Settings Group.

Super intermediary employer ID (Australia):

The identifier used by the Clearing House /Intermediary for the Employer. Only used in Australian databases. The Intermediary employer ID will be contained in the SuperStream data files.

The following fields are not displayed in Australian databases.

Max Earnings Base ($):

You could use this field in payroll rules to set the upper limit of employee earnings that require employer superannuation contributions. If you use this field, then you must also complete the Max Earnings Base PTD and Super Earnings Allowance Group fields.

Max Earnings Base PTD:

This field determines the period of time that maximum base earnings are accumulated over. The Max Earnings Base PTD can be any period accumulator type, such as MTD, Super PTD or a user-defined PTD.

Super Earnings Allowance Group:

This allowance group is used to calculate the Max Base Earnings ($). An allowance group can store the allowances that form the employee's superable earnings base.

See also

Transaction Entry

Modify Company Settings