Summary

Use this tab to establish the settings for exporting T&A data to your Payroll system.

Fields

The Data path and Export file name are required for Payroll. They give the name of the export file and its destination. The path should point to the Data | Import folder.

Data path:

If you leave this field blank, then PayGlobal will write the export file to your PayGlobal database Import folder. You should try to leave this field blank, but if you want to write the file elsewhere, then specify the location. If you export T&A data to a third party payroll program, then you may need to specify the path required by that payroll program.

PayGlobal creates the required parent and child folders for any folder structure specified in the Data path field, provided that you have Write access to the specified location. If your network security access does not allow PayGlobal to write to the location in this field, then it writes the export file to your PayGlobal database Import folder.

Note: Export type RM.REG/MasterPay uses a hard-coded data path.

Export file name:

Name of the processed Actual pay file that you will export to payroll. PayGlobal looks for this file name when you run Import Pay. Export file names can also be specified in the user profile.

Important: Do not use wildcards, such as TA*ADT or *.ADT because Export Actuals to Payroll will fail.

Export type:

A pre-defined file format. You can use Time & Attendance to export ASCII files to other third party payroll systems. This field allows T&A to specify the file type unique to that payroll. In most cases, your PayGlobal consultant will set the export type to "PG. PayGlobal" (see Company Settings - Export types).

Export Awards, Export Cost Centres, Export Job codes:

Use these fields if you want to include award, cost centre or job codes in the exported file. Depending on the scope of your payroll, PayGlobal can selectively send the awards, cost centres or job codes to payroll with each employee transaction or send the payment transactions.

• Use Export Awards if you manage awards in the T&A transaction. For example, an employee might be on a certain award depending on the time of day worked. The rate in the award might be different from that in another award. Setting this field will ensure the employee is paid at the correct rate in payroll.
• Use Export Cost Centres if you manage cost centres in the T&A transaction. Exporting this information ensures employee's wages are costed to the correct area in payroll.
• Use Export Job codes if you manage job codes in the T&A transaction. Exporting this information ensures employee wages are costed to the correct job in payroll.

Allow re-export:

We recommend setting this field to "No" so transactions that you have already exported to payroll will not be exported again. For example, if you exported transactions daily for a week, and discovered that you had missed some transactions in the first day, then you could export that day again and only the new (missed) transactions would be exported.

You would set this field to "Yes" if you wanted to create the Payroll export file many times for the same period for all employees. However, you might create duplicate transactions in Payroll.

Company number:

Company numbers are required for some payroll exports. When PayGlobal is installed, your consultant will determine whether this value is required.

See also

Time and Attendance

Modify Company Settings

Export types