The Export Roster to Payroll command is the equivalent of using the Export to Payroll command in Daily View.

Summary

When you complete editing and checking your Actuals, you can export them to Payroll for further processing.

Before you Export Actuals to Payroll, ensure that you:

• Process Transactions for all employees for the pay week.
• Run your Pay Calculation Report to check payments.
• View Transactions to help solve any payments that appear incorrect.

Prerequisite

The Export to Payroll tab page must be complete in Company Settings. The file that is created as a result of this command is written to the specified Data path.

Procedure

1. Double-click the Export Roster to Payroll command.

   You can export actuals to Payroll by Department, Award Contract, and Employee. To Export Actuals for all employees, leave these fields blank.

2. Click the pick list button and then tick the check boxes for the required pay sequences.
3. Click OK.

   The number displayed in the Pay Sequences field refers to the total number of pays selected, not the pay sequence number.

4. Export Filename: To use the default file name from Modify Company settings leave this field blank, otherwise enter the required data path and file name.

   Generally this is a file called Pgpayf.adt, which is generated in the Import sub-folder in the Data folder. When you double click the Import Pay command, the file is renamed to .bak and the transactions can then be viewed in the employees transaction screen.

5. Click OK.
6. View the audit log to confirm that all employees have exported to Payroll successfully.

Troubleshooting

There are two reasons why an employee will not export to payroll:

• There are no transactions for the entire week in Daily View.
• The employee Export to Payroll field is set to No. Navigate to the Employee entity | T&A/Rostering button | Actuals icon | Details tab, and confirm Export to Payroll is set to Yes.

Fields in the Details tab

Query:

Use a query to select a specific group of employees or leave this field as "Default" to select all employees.

Employee:

Select an employee in the pick list or leave this field blank to select all employees.

Pay Sequences:

In the pick list, tick the checkboxes for the required pay sequences.

The number displayed in the Pay Sequences field refers to the total number of pays selected, not the pay sequence number.

Export Filename:

You can leave this field blank to allow PayGlobal to use the default settings located in the Export to Payroll tab page in Company Settings or you can supply the required destination and filename.

For example: C:\PayGlobal\Pgpayf.adt.

If due to your network security access PayGlobal cannot write to the location entered in this field or to the default location, PayGlobal writes the export file to your PayGlobal database Temp folder.

If you are unsure where your export file will end up, check your Export Actuals to Payroll Audit Log.

Advanced Filter Options tab

The Advanced Filter Options tab contains several sub-tabs that allow you to filter employees by specific criteria:

• Departments
• Locations
• Work Areas
• Awards
• Dim1 to Dim 4

To select all employees, do not select any checkboxes on these sub-tabs.

Terminated employees

• When a terminated employee has no transactions to export, no entry appears in the audit log for the employee.
• When a terminated employee has transactions, the following message appears in the audit log and the transactions are not exported:

  !15    1013   Peters, Shirley Joan   (not exported - terminated employee)